Administrative Assistant

Are you an administrative professional looking for a new opportunity? If so, look no further

**Who is One Stop?**

One Stop Financial Solutions Inc. is an established, full-service financial brokerage comprised of a professional group of mortgage brokers and financial advisors. We are proud to offer all of our services nationwide, but call Nova Scotia our home with our head office conveniently located in the Burnside Business Park.

Unlike many brokerages, One Stop offers a range of financial services including mortgages, insurance, investments and financial planning. This allows us to fully evaluate all aspects of our clients’ financial picture and to provide the best advice for their long term financial security. By helping our clients achieve financial peace of mind, providing guidance, encouragement, accountability and support, we help them accomplish more than they ever thought possible

**Why One Stop?**

STABILITY - At One Stop Financial Solutions Inc., our clients come FIRST and we firmly believe in always looking out for their best interests. With this mindset, we have built long lasting relationships with clients and other professionals in the industry, which is what has allowed us to build the strong foundation we have as a company and to continue our growth after over decade.

REWARDING- By joining our team, you will be starting rewarding career, helping us make a difference in the lives of others.

GROWTH - Our ever growing clientele speaks volumes about who we are as a company and as individuals and we take great pride in seeing the positive impacts we have within our communities and beyond. This growth also means an opportunity for you to grow along with us, and brings along with it the possibility of advancement in your career

BALANCED - We believe that a balanced lifestyle is a healthy lifestyle and are committed to providing you with flexibility and support to ensure that balance is maintained.

FRIENDLY ATMOSPHERE- Our professional, but laid back office environment provides a friendly and welcoming atmosphere. We recognize that finances are often associated with stress and feel this approach ensures clients and employees feel comfortable and have a positive experience

So.. if you’re inspired by helping others and are looking for an opportunity that will leave you feeling fulfilled, this could be your chance

**The Opportunity**

Due to our continuous growth, we are currently seeking a reliable, highly organized and self-motivated individual to join our team as an administrative assistant.

The administrative assistant will provide high-level administrative support to our group of professional financial advisors and will be responsible for the following:

- Conducting client intake and opening client files;
- Processing large volumes of documents and storing and organizing client files (paper and electronic);
- Drafting correspondence and preparing, scanning and copying various types of documentation;
- Inputting, extracting and analyzing data from different online platforms;
- Receiving client phone calls and directing inquiries appropriately;
- Booking client meetings, maintaining a schedule, and greeting clients/guests as they enter the office;
- Maintaining front desk/reception area in a tidy and professional manner;
- Effectively communicating with clients, financial institutions, and other entities;
- Managing and prioritizing conflicting deadlines;
- Assisting with marketing advertisements and promotions;
- Other duties, as required.

**What are we looking for?**
- Previous experience providing administrative support and/or front desk receptionist duties preferred;
- Graduate of a business administration, accounting or other relevant program considered an asset;
- Experience working in the finance industry and familiarity with financial terms and processes considered an asset;
- Computer skills and ability to learn new software quickly;
- Extremely detail-oriented and superior organizational skills;
- Excellent time management skills and ability to handle and respond to multiple changing priorities at one time;
- Passionate about helping others and a proven ability to provide exceptional customer service;
- Critical thinker with demonstrated problem-solving skills, strong communication skills (verbal and written) and superb follow-through;
- Understands the importance of confidentiality and exercises discretion to ensure confidential information is handled appropriately;
- Has a high level of trust and integrity;
- Takes initiative and able to work independently with mínimal supervision as well as be a cooperative member of a team;
- Quick learner with a demonstrated ability to multi-task and work in a fast-paced environment;
- Known for a positive attitude, exceptional interpersonal skills and commitment to excellence.

**Details**:

- Location: Dartmouth, Nova Scotia
- Type: Permanent, Full-time
- Hours: Monday to Friday, 9 AM - 5 PM
- Start date: ASAP
- Remuneration