Regional Admin Assist(HR, Hosp, Comm)

**Regional Admin Assist(HR, Hosp, Comm)**

Good Samaritan Head Office
8861-75 Street
Edmonton, AB

The world could use more good samaritans. If you are interested in a diverse and rewarding career within a dynamic organization, then choose a career where people matter; where you are valued, appreciated for your hard work, and supported. Join a team that empowers you to live up to your potential so that you can feel part of something bigger and make a difference in the lives of others.

**The Opportunity**
- Employment Type:

- Permanent Full Time 1 FTE
- Hours of Work:

- 0800-1600
- Wages:

- $43,793 to $56,918

**Who We Are**

As the largest not-for-profit provider of seniors’ care in Alberta and British Columbia, The Good Samaritan Society and Good Samaritan Canada (together, Good Samaritan) have been providing exceptional care and support since 1949. We are faith-based, not-for-profit organizations committed to creating safe, comfortable communities where individuals experience caring, belonging, and purpose. With a proud history of innovation and service excellence, Good Samaritan offers continuing and long-term care, supportive and assisted living, and a variety of specialized health care programs. We serve the healthy and frail elderly, adults with developmental disabilities, and those with chronic or complex health conditions. We operate 61 care homes across Alberta and British Columbia, serving more than 5,600 residents, clients, and patients. Our work is supported by over 4,300 dedicated employees and more than 500 volunteers. We are proud to ensure that 95 cents of every dollar spent goes directly to frontline care and services.

**The Position**

The Regional Administrative Assistant (RAA) supports and reports to three Directors: Director of Human Resources, Director of Hospitality and Director of Communications. The RAA delivers a wide variety of daily administrative support to the Directors and the department/portfolios they lead. The RAA must have the ability to work independently, screen and prioritize communication and tasks, meet assigned and standing deadlines, coordinate routine and ad hoc administrative processes, and make decisions by anticipating competing demands. This position handles confidential organizational and personnel information, manages complex events and deliverables, and develops relationships with internal and external stakeholders. The position also provides Head Office reception services on a rotating basis with other Head Office administrative staff.

**Key Accountabilities**
- Performs administrative support to the department/portfolio as assigned by the Directors.
- Performs daily office duties such as screening calls, photocopying, filing, ordering supplies.
- Manages mail and other communications confidentially for the Directors.
- Supports Directors’ calendars by scheduling meetings, appointments and travel arrangements.
- Prepares, edits, and formats documents including communications, presentations, reports, and briefing notes required by the Directors.
- Assists with the distribution of policies, procedures and other directives and organizational communications.
- Collects, collates and submits reporting information as requested by the Directors.
- Processes and submits expense claims for Directors.
- Processes travel arrangements for the Directors and department/portfolio staff.
- Prepares and circulates agendas and meeting materials, records and prepares meeting minutes for Director review.
- Assists with onboarding of new employees including documentation, access and equipment requests.
- Maintains department/portfolio files, including organizing digital records, filing, retrieval, and shredding.
- Assists with developing and implementing administrative processes.
- Manages office supplies and codes invoices for submission to Accounts Payable.
- Coordinates room booking, catering, and other logistics for hosted functions.
- Reception-related duties including screening incoming calls and mailroom duties.
- Other duties as assigned by the Directors within the role and scope of the position.

**Education and Experience**

Educational and other Qualifications:

- Office administration diploma or equivalent.

Work Experience:

- A minimum of three (3) years business office experience preferably in any of the departments/portfolios of the Directors noted.
- Experience working in health care is preferred.

A combination of education and experience may be considered.

Knowledge, Skills, and Abilities:

- Demonstrated proficiency in working independently.
- Demonstrated proficiency in working with sensitive and confidential information.
- Demonstrated proficiency to handle multiple assignments and deliverables.
- Demonstrated ability to manage and report budget updates and invoice processing.
- Strong interpersonal skills with an ability to deal effectively with various personalities in a diplomatic and professional manner.
- Exhibits an open and sincere approach t