Executive Assistant

6 days ago

Oakville, Canada The Indeka Group Full time

**Who We Are**:
Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base.

We are looking to hire an Executive Assistant. The Executive Assistant will be a critical support role for the President and the organization. The Executive Assistant will work closely with the President to provide administrative support including reception, corporate communications and office management.

The incumbent will build and maintain cross-functional relationships across the organization and will report directly to the President.

**Areas of Responsibilities**:

- President support and administrative duties
- Reception and office management

**What you will do**:
**President support and administrative duties**:

- Schedule management and coordination
- Arrange dinners and functions
- Travel coordination and planning
- Various projects and assignments as requested
- Pull and organize sales reports as needed

**Reception and office management**:

- Sort and distribute company mail
- Order office supplies
- Food orders for sales team
- Organizing company events
- Distribute company memos and other communications
- Assist with recruiting (posting a job, screening, scheduling interviews)
- Manage reception area
- Managing vendor relationship (cleaners, vending, landscaping)
- General office management and duties as required

**Experience**:

- 5 + years’ experience in an office administration role
- Post secondary degree an asset
- Prior experience collaborating with a variety of roles across departments
- Superior communicator, with the ability to utilize a variety of methods; always professional, courteous, and timely
- Intermediate Microsoft Office capabilities

We would like to thank all applicants for their interest, however only applicants selected for an interview will be contacted by the Hiring Manager.

**Job Type**:
Full-time, Permanent

**Salary**:
Compensation commensurate with experience

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

**Schedule**:

- Approximately 8 hours per day
- Monday to Friday

**Ability to commute/relocate**:
We are located in Oakville, Ontario

**Education**:

- Post Secondary Degree (preferred)

**Experience**:

- Office Administration and Support: 5 years

**Language**:

- Communicate effectively in English

Pay: $1.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you have a dependable means of transportation?

**Experience**:

- Office management: 5 years (required)

**Location**:

- Oakville, ON L6H 5R3 (required)

Willingness to travel:

- 100% (required)

Work Location: In person

  • Executive Assistant

    17 hours ago

    Oakville, Canada BerQ RNG Full time

    BerQ RNG is an RNG investment platform of Starwood Energy Group, a private equity investment firm that specializes in energy infrastructure investments. BerQ RNG invests into, develops, owns, and operates renewable natural gas (“RNG”) projects from waste sources such as agricultural waste, landfill gas and wastewater treatment gas throughout North...

  • Executive Assistant

    1 week ago

    Oakville, Canada The Tahir Team - REMAX Millennium Real Estate Full time

    **Company Description** The Tahir Team at RE/MAX Millennium Real Estate is a top-performing real estate team with over 20 years of combined experience, serving clients across Ontario. Based in Oakville, ON, we specialize in residential and commercial real estate, providing expert guidance in buying, selling, and investing in properties. Our team is...

  • Executive Assistant

    1 week ago

    Oakville, Canada REMAX Millennium Real Estate Oakville Full time

    **Company Description** RE/MAX Millennium Real Estate is a top-performing real estate brokerage with 4 offices across Ontario, it is recognized as one of the fastest growing RE/MAX offices in the world (2022 and 2023). This role is based in Oakville, ON, we specialize in residential and commercial real estate, providing expert guidance in buying, selling,...

  • Executive Assistant

    3 days ago

    Oakville, Canada IPEX Group of Companies Full time

    IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy. We currently have an exciting opportunity as an Executive Assistant. This role is based in our office in Oakville, Ontario and supports members of the Leadership Team. Do not miss the...

  • Executive Assistant

    4 days ago

    Oakville, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Executive Assistant

    19 hours ago

    Oakville, Canada Pharmex Direct Inc Full time

    Overview: **Responsibilities**: - Manage CEO calendars, including scheduling meetings and appointments - Prepare reports, presentations, and correspondence - Assist in organizing meetings and taking meeting minutes - Conduct research and compile data as needed - Maintain office supplies inventory and place orders when necessary - Act as the point of contact...

  • executive assistant | oakville, on

    2 weeks ago

    oakville, Canada Randstad Full time

    Executive Assistant Oakville, ONAre you an exceptionally organized and detail-oriented Executive Assistant ready to elevate your career? Join a respected global organization in Oakville and become an indispensable part of their leadership team! This 12 month contract position offers a dynamic environment where your expertise in administrative support and...

  • Executive Assistant | Oakville, ON

    2 weeks ago

    Oakville, Canada Randstad Canada Full time

    Executive Assistant Oakville, ONAre you an exceptionally organized and detail-oriented Executive Assistant ready to elevate your career? Join a respected global organization in Oakville and become an indispensable part of their leadership team! This 12 month contract position offers a dynamic environment where your expertise in administrative support and...

  • Reception/executive Assistant

    2 weeks ago

    Oakville, Canada Allworth & Associates Chartered Professional Accountants Full time

    **Be the Face of Excellence at Allworth & Associates!** Are you a highly organized and personable professional looking for a pivotal role in a respected firm? Allworth & Associates, a leader in Assurance, Accounting, Tax Preparation, and other services since 1994, is seeking a Receptionist/Executive Assistant to be the welcoming face and efficient right...

  • Executive Assistant to CEO

    17 hours ago

    Oakville, Canada Evolve Business Advisory Full time

    EXECUTIVE ASSISTANT **Evolve Business Advisory** is a global business advisory company that works alongside our clients to **Change**, **Transform**, and **Grow** their business. Our focus areas are Business Cultivation, Business Acceleration and Business Incubation for clients in Staffing Solutions, Health & Beauty, Child Care, Consumer Goods and On-Line...