Administrative Assistant
2 weeks ago
**Job Title: Administrative Assistant - Intermediate**
**Location**:
Fourth Floor, 10405 Jasper Avenue
Edmonton, Alberta, CAN
T5J 3N4
**Category**: Non-IT Job Posting
**Labor Type**: Admin/Clerical
**Schedule**: Monday through Friday, 8:15 AM to 4:30 PM, with a 1-hour lunch break
**Position Type**: Onsite, with potential remote days upon successful performance
**Job Overview**:
Join our dynamic team as an Administrative Assistant and play a key role in our operation of FOIP Unit initiatives. Here you will engage with important processes that ensure the efficiency and accuracy of requests under the Freedom of Information and Protection of Privacy (FOIP) Act. Your organizational and interpersonal skills will shine as you support the meticulous handling of information requests and related administrative duties.
**Key Responsibilities**:
- Efficiently monitor and manage all requests received via hard copy and the FOIP System Public Portal.
- Draft correspondence for various stages of the FOIP process, including acknowledgment letters and closure notifications.
- Verify and ensure accuracy of all request-related correspondence and documentation.
- Collaborate with the FOIP Coordinator to assign requests to appropriate advisors.
- Create and maintain electronic files for all information access requests, assisting with record searches and document conversions.
- Manage financial transactions related to fees and refunds in compliance with the Financial Administration Act.
- Assist in enhancing office culture and uphold administrative policies by responding to general FOIP inquiries and managing office correspondence.
**Requirements**:
**Must-Have Education**:
- High School Diploma or GED
**Must-Have Experience**:
- At least 1 year in an Information Management environment handling records/documents.
- At least 2 years of experience using the Microsoft Office Suite.
**Nice-to-Have Education**:
- Post-secondary education in office administration (degrees, diplomas, certificates accepted).
**Nice-to-Have Experience**:
- 1 year of experience in a public sector organization.
- Knowledge of information management concepts, privacy, and security issues related to FOIP.
- 2 years of relevant experience in a similar administrative role, demonstrating applicable skills.
**Additional Details**:
- This is a net new role requiring a standard background check before commencement.
- Mandatory training after hire will include FOIP Act essentials, cybersecurity, and more.
- Interviews are anticipated to start between October 14th and 18th.
Join us today to contribute to essential services and gain comprehensive experience in information management and administration within a forward-thinking environment. We look forward to meeting you
**Job Types**: Full-time, Fixed term contract
Contract length: 2 months
Pay: $24.07 per hour
Expected hours: 38 per week
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Expected start date: 2024-10-28
-
Administrative Assistants
1 week ago
Edmonton, Canada Métis Nation of Alberta Full time**Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 2 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for two Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...
-
Administrative Assistant
6 days ago
Edmonton, Canada CASA Mental Health Full timeJoin CASA Mental Health in shaping a brighter future for children, youth and families by providing them with timely mental health care and empowering them to thrive. This position is a permanent float position and will require ability to travel to all Edmonton and area sites. **Job Details** **Wage range**:$22.89 to $27.04 per hour **Shift...
-
Administrative Assistant
5 days ago
Edmonton, Canada Canloop Immigration Services Inc. Full timeJob Summary: **Duties**: - Greet and assist patients in a friendly and professional manner - Answer phone calls and direct them to the appropriate staff members - Schedule appointments and maintain the office calendar - Perform data entry and maintain patient records - Type, file, and organize documents as needed - Assist with billing and insurance claims...
-
Administrative Assistant
6 days ago
Edmonton, Canada Kemway Builders Inc. Full timeJob Summary: **Duties**: - Perform clerical duties, including filing, typing, and organizing documents - Manage front desk tasks such as answering phones and greeting visitors - Assist with customer service inquiries and provide information to clients - Maintain office supplies inventory and place orders when necessary - Prepare boardroom and organize...
-
Administrative Assistant
6 days ago
Edmonton, Canada Kemway Builders Inc. Full timeJob Summary: **Duties**: - Perform clerical duties, including filing, typing, and organizing documents - Manage front desk tasks such as answering phones and greeting visitors - Assist with customer service inquiries and provide information to clients - Maintain office supplies inventory and place orders when necessary - Prepare boardroom and organize...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada Eiffel Construction Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Also, design and drawing software knowledge is an...
-
Administrative Assistant
1 week ago
Edmonton, Canada Diplomat Consulting Full time**Job Title**: Part-Time Administrative Assistant **Location**: Hybrid **Company**: Diplomat Consulting **Job Type**: Part-Time (20-25 hours per week) **About Diplomat Consulting**: Diplomat Consulting is a leading public relations and government affairs firm dedicated to delivering strategic solutions across public policy, communications, and...
-
Administrative Assistant
1 week ago
Edmonton, Canada Covenant Health Alberta Full timeReporting to the Corporate Directors, Ethics and Diversity, and Mission, Spirituality and Volunteerism, the Assistant supports the corporate services of Mission, Spiritual and Indigenous Care, and Ethics and Diversity and Volunteer Services. Working closely with the Directors, the Assistant helps to develop processes and resources to promote the work of...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada Superheat Full timeWe are looking for an Administrative Assistant to support our Western Canada operations. The Administrative Assistant is responsible for ensuring the smooth flow and completion of all administrative functions. This position requires excellent verbal and written communication skills, strong attention to detail and superior computer...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada MaKami College Full timeWork in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...