Administrative Assistant
2 weeks ago
**ABOUT THE JOB**: We have an exciting opportunity for administrative professionals who are looking to be part of our growing rental suites management division. The primary purpose of the Administrative Assistant is to support the Senior Management of the division.
**RESPONSIBILITIES**:
Reporting to the Director, the incumbent’s responsibilities will include:
- Create and update reports and databases;
- Assist the Operations and Leasing Teams with filing and ordering of supplies;
- Create purchase orders and expense reports;
- Assist with data entry into JD Edwards (ERP System) and Buildium.
- Calendar management including coordination of internal and external meeting requests, boardroom bookings, and attendee scheduling;
- Receiving and routing incoming calls, maintaining files and filing systems and electronic contact lists, receiving and distributing incoming mail and courier
- Drafting correspondence including memoranda and letters and proof-reading and editing documents;
- 3+ years of progressive work experience in an Administrative Support function;
- Experience in the real estate industry is highly desirable;
- Completion of a post-secondary diploma or degree;
- Superior ability to anticipate needs and commit and respond to requests in agreed timeframes with mínimal supervision;
- Exceptional organization skills with the ability to work under pressure and meet deadlines effectively;
- Excellent writing skills with a keen eye for detail and presentation; and
- Demonstrated ability to work effectively in a deadline-driven environment
This is an excellent opportunity to build on your existing experience and enhance your skills in the growing field of rental suites management, working with a premier rental property management group.
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
Work Location: In person
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