Safety/contract Administrator

7 days ago

Caledon Village, Canada Horseshoe Hill Construction Inc Full time

**What we do**:
Horseshoe Hill Construction Inc. (HHC) is a national general contractor specializing in concrete construction/rehabilitation and specialty concrete works.

We currently have an opening for a motivated **Safety/Contract Administrator** at our head office located in Caledon Village.

OH&S and construction administration/reception experience is a strong asset. Rate of pay will depend on experience.

Position details are as follows:
**Tender Administration**
- Tender file set up and distribution of tender documents to estimating department.
- Complete bond and insurance requests.
- Track tenders, download/request documents and distribute amendments.
- Complete and track all prequalification submittals (RFPQ).
- Maintain weekly bid list and distribute bid results.

**Contract/Subcontract Administration**
- Set up electronic job files.
- Ensure contract insurance, bonding, H&S and additional submittal requirements are met and in place at time of execution.
- Prepare and distribute subcontract documents in accordance with master contract.

**Health & Safety**
- Company safety program maintenance and management in conjunction with applicable Provincial legislation for master program.
- INS-Net World and ComplyWorks subcontractor site management.
- Develop site specific safety program (SSSP) for owners approval where required and put together job specific safety folders, hazard assessments, emergency response documents and records of training.
- Maintain training records/upkeep of the company compliance and training records tool.
- Claim/incident management, compensation reporting including return to work plan development and management for WSIB/WCB.
- Obtain WSIB/WCB clearance letters for HHC and subcontractors as needed.
- Develop and distribute safety newsletters and memos.
- Maintain company yearly injury summary and statistics report for audit and master program documents.
- Administrate procedures and provide overview for corrective action compliance for yearly Provincial audits to maintain COR compliance by Province.
- Gather, review, verify, file, and record site submissions (safety forms) such as inspections, orientations, Tool Box Talks, etc.) and insure proper recording procedures are followed for COR auditing and reporting.
- Facilitation of required safety training and schedule employees for required safety courses.

**Reception Duties/General Administration**
- Answering and directing incoming calls.
- Preparing, issuing and tracking of all outgoing courier and express post/opening and distribution of incoming mail and courier deliveries.
- Ordering and maintaining inventory of all office supplies.

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Commuter benefits
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Caledon Village, ON L7K 2B9: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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