Administrative Assistant

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

**DUTIES**:
The Administrative Assistant is responsible for managing the administrative functions related to the Faculty of Business, coordination and logístical support for a variety of meetings and special events, as well as undertaking special projects as assigned. The position requires a high level of confidentiality, interpersonal, organizational, technical, and communication skills.
- Provides support services to the Executive Dean, Associate Deans and Manager by preparing and processing large volumes of work including correspondence, reports, and scheduling meetings. Assists colleagues including the Administrative Coordinator and Student Advisor as needed.
- Process a large quantity of forms to ensure compliance with college policies e.g. Contract Authorization and Risk Management, business and travel, etc.
- Responsible for event management for the Faculty of Business, acting as point of contact for bookings, invoices, and administrative support for, but not limited to, Chamber of Commerce/Board of Trade events, Open House, Orientation, Program Information Night and Faculty sponsored events.
- Assist with the planning and organization of Faculty meetings and events, attends meetings and records minutes, including attending program advisory committee meetings, divisional, program and other as appropriate.
- Liaising with and maintaining relationships with core service departments of the college.
- Inputs and obtains various student and other data reports and purchase requisitions in Banner system, including reconciling credit card statements in FAST.
- Manage and maintain the Faculty of Business social media accounts regularly (Instagram, Twitter, Facebook, LinkedIn, etc.).
- Responsible for procurement of office supplies and maintain adequate levels to support business operations.
- Other duties as assigned.

**QUALIFICATIONS**:

- Minimum two-year diploma in Office Administration or similar program.
- Minimum three years’ experience in a customer service role and/or office environment preferably in a College environment.
- Proven ability to prepare minutes of meetings.
- Excellent customer service/communication skills (verbal, written, and electronic).
- Ability to work independently as well as work collaboratively with team members.
- Well-developed problem-solving and analytical skills.
- Excellent organizational, analytical and time management skills including the ability to set priorities and meet deadlines with a strong attention to detail
- Must have the ability to handle multiple projects and tasks, and be circumspect with confidential information.
- Demonstrated ability to work collaboratively with team members and independently.

**Required Skills**:
Hourly rate: $26.21

Hours: Up to 24 hours per week, scheduled Monday-Friday

Required Experience