Real Estate Office Administrator

2 weeks ago

Waterloo, Canada Coupal Markou Commercial Real Estate Inc., Brokerage Full time

We have an immediate opening and are seeking a self-motivated, organized professional that is a friendly team player. This person will assist with the day-to-day operations in the office with front desk reception duties as well supporting any overflow of administrative tasks when needed.

**Duties & Responsibilities (include but not limited to)**:

- Answer incoming calls, taking messages and route phone calls
- Preparing of OREA documents such as listings, offers amendment etc.
- Responsible for broker-loading to our home board and interboarding listings as well as to various websites
- Assisting with general inquiries from agents in the office in a pleasant and timely manner
- Prepare electronic and paper marketing flyers, brochures and materials using Constant contact, social media, various websites and Microsoft office programs
- Maintaining various websites & CRM Management and performing any other job functions as necessary to ensure continued smooth operation of the business

**Other Supporting Duties (include but not limited to)**:

- Receive and accept mail and courier packages including processing and sending outgoing mail, ordering couriers for deliveries
- Maintaining office supplies and ensure maintenance of office equipment
- Maintaining the office in a clean, tidy, well-organized manner

**Qualifications**:

- Real estate industry experience is preferred
- Proficient computer skills (ie. Microsoft office programs: Excel & essential Real Estate programs)
- Knowledge and understanding of OREA forms, Offers and listing paperwork etc.
- Professional written & verbal communication skills
- Excellent organizational and time management skills
- Ability to self-manage and problem solve while working independently or with others collaboratively
- Strong capability to successfully prioritize multiple projects effectively with high ethical standards and confidentiality
- Punctual, reliable, and a desire to learn

**Hours**:
Our office hours are **Monday - Friday 8:30am - 5:00pm**:

- This will be a 12 month contract position leading to permanent full time employment._

We thank all those who are interested in the position but only those who meet the above criteria will be contacted for interviews.

Please submit your cover letter and resume.

Schedule:

- Day shift
- Monday to Friday

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