Administrative Assistant

2 weeks ago

Waterloo, Canada The Gascho Group | Real Estate Full time

**When Applying: Please include the following**:

- Resume

We are seeking a proactive and highly organized Administrative Assistant to join our dynamic real estate team. In this role, you will be responsible for ensuring smooth daily operations, maintaining a strong company vision, and providing exceptional client care. Your responsibilities will range from transaction management to team coordination and marketing support.

**NOTE: This job is a one year contract.**

**Key Responsibilities**:
**1. Team Leadership & Accountability**:

- Lead team meetings, ensuring alignment with company goals and accountability.
- Keep track of progress and maintain a clear focus on the company's vision.
- Ensure team members are meeting deadlines and deliverables.

**2. Transaction Coordination**:

- Manage all real estate transaction paperwork, ensuring accurate and timely uploads to the broker for record keeping.
- Ensure compliance with legal requirements and maintain all necessary documentation.
- Coordinate with agents, clients, and brokers to facilitate seamless transaction processes.

**3. Client Care**:

- Monitor the client experience throughout the transaction process, ensuring satisfaction.
- Send regular updates to clients to keep them informed about the status of their deals.
- Address any client concerns and ensure all needs are met promptly.

**4. Event Planning & Networking**:

- Plan and organize company events, including client appreciation gatherings and networking functions.
- Attend weekly online meetings and networking events with other real estate professionals to strengthen industry relationships

**5. Team Calendar & Organization**:

- Update the team calendar daily, ensuring everyone is aware of key dates, meetings, and deadlines.
- Stay on top of office organization, including ordering office supplies and managing signage for company needs.

**6. Print & Social Media Marketing**:

- Oversee weekly print marketing initiatives, ensuring consistent branding and messaging.
- Assist in social media scheduling and marketing efforts.

**7. Legal Paperwork & Filing**:

- Keep track of all legal paperwork, ensuring proper filing and organization.
- Ensure that all necessary documents are up-to-date and in compliance with real estate laws and regulations.

**Qualifications**:

- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Experience with real estate transaction management is a plus.
- Proficient in office management software, social media platforms, and print marketing tools.
- Ability to lead and motivate a team, keeping everyone on track with goals and accountability.
- Experience in event planning or client-facing roles is preferred.

**Why Join Us?**
This is an exciting opportunity to be part of a fast-paced, growing real estate team where you will play a crucial role in keeping operations running smoothly while helping maintain a strong company vision. If you thrive in a leadership role and are passionate about delivering excellent client care, we’d love to hear from you

**Wage and Contract Assignment**
To be discussed - 1-year contract (Starting January 2025)

Pay: $16.89-$20.00 per hour

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2025-01-01

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