Corporate Resources Coordinator

**Job Title**: Corporate Resources Coordinator

**Department**: Corporate Resources

**Position Overview**:
**Key Responsibilities**:
**Human Resources (HR) Coordination**
- Administer benefits enrollment, negotiation and administration annually and HR-related documentation.
- Support the recruitment and hiring process, including job postings, resume screening, interview scheduling, and onboarding.
- Maintain employee records and ensure compliance with employment regulations.
- Coordinate performance review and development plan processes and support leadership in employee evaluations.
- Assist in developing and updating company policies, ensuring employees are informed and trained.
- Promote employee engagement initiatives, including wellness programs and values recognition awards.
- Conduct stay and exit interviews to enhance retention strategies.
- Monitor compliance with health and safety regulations and ensure proper workplace safety measures.
- Company policies and standard work procedures (prepare and update company policies; distribute and coach team members on policies & procedures)
- Participate as a member of the Health and Safety team

**Accounts Payable Processing**:

- Process vendor invoices, ensuring accuracy and proper approvals before payment.
- Reconcile supplier statements and resolve discrepancies in a timely manner.
- Prepare and issue payments via cheque, EFT, or credit card according to payment terms.
- Maintain accurate records of invoices, purchase orders, and payment transactions.
- Communicate with vendors regarding payment status, outstanding invoices, and any required documentation.
- Review and reconcile the accounts (if any) in A/P for vendors
- Assist in month-end closing by providing reports and supporting documentation for financial reconciliation.

**Accounts Receivable Responsibilities**:

- Monitor accounts receivable aging reports and follow up on overdue accounts.
- Investigate and resolve billing discrepancies or disputes.
- Communicate with customers regarding outstanding balances and payment arrangements.
- Review and reconcile the accounts (if any) in A/R for customers
- Support the Corporate Resources Financial Specialist in reconciling accounts and preparing reports.

**Purchasing Support**
- Assist with purchasing operations, including reviewing purchase orders, monitoring vendor invoices, and ensuring timely payments.
- Collaborate with suppliers to ensure accurate billing, pricing, and purchase order alignment.
- Track and update lead times for ongoing purchase orders to manage expectations with internal teams.
- Work with inventory and operations teams to resolve discrepancies related to quantity, quality, or pricing.
- Support cost-analysis initiatives related to purchasing and supplier agreements

**Facilities Management**
- Oversee building maintenance, including office security, cleaning, and supply management.
- Manage building access, key distribution, and security systems.
- Coordinate office space planning and ensure workstations are functional and comfortable.
- Maintain inventory of office supplies, ensuring the availability of essential items.
- Act as the liaison for facility-related vendor contracts, including IT support, maintenance, and office equipment.
- Manages the holding company account and oversees tenant relations for the building.
- Support emergency preparedness planning and facility-related safety compliance.

**Qualifications**:

- Post-secondary education in accounting, finance or bookkeeping, Business Administration, or a related field.
- 1+ years of experience in HR, or facilities management.
- 2+ years of experience in Accounts Payable/Receivable or purchasing.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR and IT management software.
- Strong understanding of payroll processing, benefits administration, and HR compliance.
- Basic knowledge of IT troubleshooting, cyber security principles, and office technology.
- Excellent problem-solving skills with the ability to handle multiple responsibilities efficiently.
- Strong communication and interpersonal skills to support employees and management effectively.
- Highly organized, proactive, and capable of working independently in a fast-paced environment.

**Key Competencies**:

- **Attention to Detail**: Ensures accuracy in accounting, HR records, IT security, and facility management.
- **Problem-Solving**: Identifies issues and implements solutions efficiently.
- **Communication**: Clearly conveys policies, technical guidance, and facility updates.
- **Confidentiality**: Handles sensitive employee and company information with discretion.
- **Adaptability**: Manages diverse responsibilities in a dynamic work environment.

**What We Offer**:

- Comprehensive benefits package.
- Wellness program.
- Opportunities for professional development and career growth.
- A dynamic and supportive work environment.
- Employee discounts on Nothers’ products.