Administrative Coordinator

Established in 1982, Riverdale Immigrant Women’s Centre (RIWC) is a community based registered charity founded with a mission to empower immigrant and minority women and their families. RIWC delivers its services through a holistic and integrated service framework that addresses the social, cultural and economic determinants of healthy and vibrant immigrant communities.

Riverdale Immigrant Women Enterprises (RIWE) is a social enterprise that houses the Social Gardener Café, Riverdale Hub Gallery, co-working and event spaces, and a rooftop garden. RIWE also provides a training venue for marginalized women enrolled in RIWC programs.

Together, RIWC and RIWE form the Riverdale Hub. Be a part of an organization that promotes inclusivity, sustainability and community through our many programs and practices.

**Key Roles/Responsibilities**:

- Management Support:_
- Provide administrative support to the management team.
- Organize meetings and take notes on behalf of the management team.
- Review and update the content of administrative documents as needed (e.g., staff contact lists, forms, process documents, manuals, information sheets, etc.).
- Assist management team in organizing meetings and assembling reports.
- HR Support:_
- Provide management team with HR support, including staff orientation and training.
- Assist management with providing staff access to training materials, policies and procedures, and appropriate accounts (i.e., google drives, Owl Practice client management system, digital software accounts, etc.).
- Assist Technology Support Specialist with the distribution and tracking of equipment issued to staff and volunteers.
- Assist management in the development and updating of procedure manuals, policies and HR materials.
- Marketing & Outreach:_
- Update brochures and flyers.
- Coordinate marketing and outreach activities to promote programs and services.
- Other Administrative Support:_
- Contribute to the timely collection of staff timesheets, program reports, and statistical reports.
- Process invoices and track financial transactions as needed.
- Ensure staff adherence to proper file management and documentation based on filing conventions.
- Record program meeting minutes as required.
- Other administrative duties as assigned.

**Education/Qualifications**:

- Post-secondary degree from an accredited university/college in Business Administration or other relevant program.
- Previous experience in a non-profit organization and/or social enterprise required.
- Minimum 3 years related administrative experience.
- Knowledge of Sage 50 Cloud and Sage Simply Accounting an asset.
- Advanced computer skills in Microsoft Office (Word, Excel, PowerPoint) and Google for Non-Profits (G Suite).
- Knowledge of virtual meeting platforms, including Google Hangouts and Zoom.
- Excellent written, oral and communication skills.

**Salary**:Commensurate with experience and education.

**How to Apply**:
We thank you for your interest in the position. Only those shortlisted will be contacted.

Please let us know if you require accommodation for the recruitment process and we will work with you to meet your needs.

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- East York, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person