Administrative Support Specialist

2 weeks ago

Halifax, Canada GEM Health Care Group Full time

Position**:ADMINISTRATIVE SUPPORT SPECIALIST**

JOB OVERVIEW

Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year or equivalent experience

Experience: 2 years to less than 3 years

RESPONSIBILITIES AND TASKS:

- Type, review and proofread correspondences, fill up forms and arrange support documents and ensure compliance with Canada’s Immigration Procedures and Policies.
- Record and prepare minutes of meetings, seminars and conferences
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems, utilizing knowledge of Canada immigration records and procedures, and control confidential materials and documents
- Help prepare and update job descriptions and job specifications based on the requirements of the job; assist with the preparation of job postings and advertisements to the right sources.
- Ensure that all required documentation / reports are prepared and completed in a timely manner
- Perform other duties as required by HR and management

ADDITIONAL INFORMATION

**Experience and Specialization**

Extensive professional knowledge on Canada's Immigration Policies and Procedures on handling and processing Temporary Foreign Workers (TFW) from outside or inside of Canada, extending TFW work permits, and assisting company management and HR on sponsorship matters for Permanent Residency of TFWs.

**Business Equipment and Computer Applications**

MS Excel, MS PowerPoint, MS Word, Database software, and MS Office

**Work Conditions and Physical Capabilities**

Fast-paced environment, attention to details, tight deadlines

**Personal Suitability**

Possession of required technical knowledge and professionalism, combination of good skills, personal traits, attitude, strong work ethic, reliability, productivity, organization, problem solving and critical thinking skills, good interpersonal and communication skills, multi-tasking ability, teamwork and collaboration skills, and good time management skills.

**Salary**: $18.00-$24.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Halifax, NS: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

  • Administrative Coordinator

    24 hours ago

    Halifax, Nova Scotia, Canada Administrative Staffing Full time

    Are you an organized, detail-oriented professional with experience in administrative support within an accounting or tax environment, and prior experience working in a professional firm setting? We're looking for a proactive and efficientAdministrative Coordinatorto join our client's established, reputable, and local mid-sized accounting and tax firm...

  • Administrative Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionAre you an organized, detail-oriented professional with experience in administrative support within an accounting or tax environment, and prior experience working in a professional firm setting? We're looking for a proactive and efficient Administrative Coordinator to join our client's established, reputable, and local mid-sized accounting and...

  • Accounting and Administrative Coordinator

    7 days ago

    Halifax, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionOur client, a growing and dynamic creative team in Halifax is seeking an Accounting & Administrative Coordinator to join their versatile team. This role offers the opportunity to work in a collaborative, energetic, and casual environment while contributing to both accounting and administrative functions.Key Responsibilities for the...

  • Part-time Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionWe are seeking a part-time Administrative Assistant to provide support to our community-based client in Halifax. This contract role offers 25 hours per week (Monday through Friday), and involves providing administrative and customer support, responding to phone and email inquiries, and assisting with project-related tasks to ensure smooth...

  • Administrative Support Associate Specialist

    3 days ago

    Halifax, Canada Drumlin Plasma Inc Full time

    **Company Overview** Drumlin Plasma is a Canadian plasma pheresis company. We are proud to be a leading provider of high-quality plasma globally. Drumlin specializes in supplying plasma to producers of in vitro diagnostics (IVD) test kits that diagnose individuals with bleeding disorders. **Summary** We are seeking a highly organized and professional...

  • Senior Administrative Specialist — Retail Support

    2 weeks ago

    Halifax, Canada Best Buy Canada Full time

    A leading technology retailer is looking for a senior administrative specialist in Halifax. The role involves creating excellent customer experiences, leading team members, and managing hiring processes. Ideal candidates have 1-2 years of retail experience and the ability to maintain efficient administration. You will enjoy competitive compensation, employee...

  • Senior Administrative Specialist — Retail Support

    2 weeks ago

    Halifax, Canada Best Buy Canada Full time

    A leading technology retailer is looking for a senior administrative specialist in Halifax. The role involves creating excellent customer experiences, leading team members, and managing hiring processes. Ideal candidates have 1-2 years of retail experience and the ability to maintain efficient administration. You will enjoy competitive compensation, employee...

  • Senior Administrative Specialist

    2 weeks ago

    Halifax, Canada Best Buy Canada Full time

    You’ll love it here! We are hiring immediately for a senior administrative specialist. In this role, you will support the day-to-day administrative needs at the store. Join us and grow your career with our retail team as a senior administrative specialist. What you’ll do: Create an amazing customer experience at the checkout or the customer service...

  • Senior Administrative Specialist

    2 weeks ago

    Halifax, Canada Best Buy Canada Full time

    You’ll love it here! We are hiring immediately for a senior administrative specialist . In this role, you will support the day-to-day administrative needs at the store. Join us and grow your career with our retail team as a senior administrative specialist. What you’ll do: Create an amazing customer experience at the checkout or the customer service...

  • Accounts Payable Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionWe are partnering with a well-established property management and real estate organization in Halifax to recruit a full-time, permanent Accounts Payable Administrator. This role is a great fit for an accounting professional who thrives on accuracy, enjoys solving financial puzzles, and takes pride in keeping operations running seamlessly.Key...