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Administrative Support Associate Specialist

2 weeks ago

Halifax, Canada Drumlin Plasma Inc Full time

**Company Overview**

Drumlin Plasma is a Canadian plasma pheresis company. We are proud to be a leading provider of high-quality plasma globally. Drumlin specializes in supplying plasma to producers of in vitro diagnostics (IVD) test kits that diagnose individuals with bleeding disorders.

**Summary**

We are seeking a highly organized and professional Administrative Support Specialist to manage the front desk and provide administrative support across our plasma donation center. This role is key to creating a warm, welcoming and efficient  environment, ensuring smooth day-to-day operations.

**Key Responsibilities**:
Reception Duties:

- Greet and welcome donors and visitors in a professional and friendly manner.
- Manage incoming/outgoing mail and deliveries.
- Maintain a tidy and presentable reception area.

Administrative Support:

- Assist with data entry, filing, and document management.
- Schedule and cancel appointments and maintain donor calendars.
- Prepare correspondence, reports, and other documents.
- Order and manage office supplies and inventory
- Support internal teams with general administrative tasks.

Office Coordination:

- Welcomes and registers donors and guests to the center
- Ensure compliance with health, safety, and security procedures

Key Skills & Competencies:

- Strong interpersonal and communication skills.
- Excellent organizational and time management abilities.
- Excellent verbal and written communication skills
- Professional appearance and attitude.
- Ability to multitask and prioritize work.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Attention to detail and problem-solving skills.

**Qualifications & Experience**:

- High school diploma or equivalent; additional qualifications in Office Administration or similar are an asset but not required.
- Previous experience in a reception or administrative role is preferred.

**Working Conditions**:

- Office-based role; may require occasional Saturday shift
- Hours of work are 9:30am-6pm
- Involves light lifting of office supplies and packages
- Regular interaction with staff, donors, and visitors

Pay: $42,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking

**Experience**:

- Administrative: 2 years (required)
- Office Receptionist: 2 years (required)

**Location**:

- Halifax, NS B3J 3P3 (required)

Work Location: In person

Application deadline: 2025-08-13
Expected start date: 2025-08-25