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Job Cost Administrator

3 weeks ago

Scarborough, Canada Black & McDonald Limited Full time

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Southern Ontario Accounting & Finance team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Black & McDonald Limited is actively seeking a Job Cost Administrator to support the Southern Ontario Region's Accounting and Finance Team, located in Scarborough, Ontario. The Job Cost Administrator's primary areas of responsibility will consist of ongoing performance and monitoring of job cost and billing functions in support of regional business activities.

**Duties & Responsibilities**
- Aid in the preparation and maintenance of project budgets, analyze budget variances and prepare estimates of costs to complete
- Use JD Edwards software to set up job, add cost codes, log, enter, and review change orders, record booked sales, and review/update job forecast
- Monitor labour costs
- Prepare salary recovery worksheets and other cost transfer forms
- Run and review productivity reports
- Prepare detail variance analysis and identify trends
- Flag any potential risks and concerns
- Provide job cost information for month end, quarter end and year end close
- Run profit recognition report
- Participate in month-end WIP reviews
- Ensure the project set up/structure supports the billing requirements, billing line set up as required
- Generate accurate and timely draft billing for customer approval, post approved invoices, and collect overdue invoices
- Elevate payment issues related to performance
- Reconcile monthly billed/unbilled vs. revenue activity, and investigate/resolve unexplained reconciling items
- Send invoices to client
- Monitor job for holdback release timelines and required documents for release
- Provide ad-hoc financial analysis and reports for management as requested

**COMPETENCY REQUIREMENTS**
- Excellent communication skills - both verbal and written
- Ability to learn and adapt to change
- Holds self and others accountable
- Ability to work independently and in a team environment
- Values and respects internal and external stakeholders
- Ability to problem solve
- Customer focus

**EDUCATION REQUIREMENTS**
- Post-secondary education in accounting/finance or equivalent experience

**WORK EXPERIENCE REQUIREMENTS**
- Administrative experience
- Accounting & Finance exposure is an asset

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Advanced user of MS Office (Excel, Word, Outlook) and JD Edwards
- Excellent time management skills
- Strong organizational skills