Project Administration Officer

**Job Title**: Project Administration Officer - Canada Summer Jobs

**Organization**: Scarborough Centre for Healthy Communities (SCHC)

**Location**: 629 Markham Rd Unit #2, Scarborough ON, M1H 2A4

**Duration**: 8 Weeks

**Hours**: 35 hours/week

**Wage**: $20.00 per hour

**Reporting To**:Manager, Innovation, Research and Development

**Application Deadline**: May 30, 2025

Scarborough Centre for Healthy Communities (SCHC) is dedicated to providing accessible, equitable, and transformational health and social service choices for the well-being of Scarborough's diverse communities. We cultivate vital community services by promoting healthy lifestyles while delivering a comprehensive range of culturally competent health and social services programming. Our I2CARE values ensures that we, as a work community, treat all with, inclusivity, innovation, collaboration, accessibility respect and equity.

As an employer, we strive for excellence as a workplace and are committed to building a workforce that enhances our capacity to meet the needs of the diverse communities we serve.

**Job Summary**:
**Key Responsibilities**:

- Assist in planning, organizing, and executing project activities. Monitor project timelines and milestones to ensure timely completion.
- Maintain accurate and up-to-date project documentation, including contracts, reports, and correspondence. Ensure proper filing and retrieval of documents.
- Facilitate communication between project team members, stakeholders, and external partners. Schedule meetings, prepare agendas, and record minutes.
- Assist in monitoring project budgets and expenditures. Prepare financial reports and ensure compliance with budgetary guidelines.
- Ensure adherence to organizational policies and regulatory requirements. Assist in the preparation of compliance documentation.
- Prepare and present project status reports, highlighting progress, challenges, and recommendations.
- Provide administrative support to project managers and team members. Assist with logístical arrangements and procurement of project resources.
- Identify and resolve administrative issues that may arise during project execution. Propose solutions to improve project efficiency.

**Qualifications**:

- **Education**: Bachelor's degree in Business Administration, Project Management, or a related field. A
- **Experience**: Minimum of 2 years of experience in project management or a related role.
- **Skills**:

- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in project management software (e.g., MS Project, Asana, Trello).
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.

**Attributes**:

- High level of integrity and professionalism.
- Strong problem-solving abilities.
- Adaptability and willingness to learn.

**As this role is being funded by the Canada Summer Jobs program, the following are eligibility requirements**:

- You are between 15 and 30 years of age at the start of the employment
- You are a Canadian citizen or permanent resident or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act (foreign students are not eligible)
- You are legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations
- You have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

**To Apply**:
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
- If you require any accommodation, please advise Human Resources. As a condition of employment all new hires must be legal to work in Canada. You will also be required to undertake a Vulnerable Sector Screening with Police Services._
- SCHC is committed to providing a barrier-free environment for all stakeholders including our clients, employees, job applicants, suppliers and any visitors who may enter our premises, access our information or use our services. We respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act, 2005, and its associated regulations. SCHC will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require._

**Job Types**: Full-time, Fixed term contract
Contract length: 8 weeks

Pay: $20.00 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- Employee assistance program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (required)

**Experience**:

- project management : 2 years (required)

Work Location: In person