Administrative Assistant

7 days ago

Winnipeg, Canada University Medical Group Full time

**MAIN FUNCTION OF POSITION**:
Duties Include:

- Confidential executive assistance to the Department Head and Business Manager, Department of Otolaryngology - Head & Neck Surgery in the capacity of University of Manitoba, Shared Health and Government officials.
- Coordinating and maintaining the Department Head’s Outlook calendar with respect to surgeries, meetings, clinics, and teaching sessions.
- Assigns, creates and distributes call schedule including submission of monthly schedules to WebXchange, DOCCS systems and paging offices.
- In conjunction with the Department Head, assign and distribute surgical slates and manage scramble time.
- Planning and managing all aspects of and attending annual faculty retreat.
- Provide administrative support to the Promotions and GFT Executive Committees, including coordination and scheduling of meetings, creation and distribution of agenda, attending and recording meeting minutes.
- Collating and mailing of weekly surgical billings.
- Payroll processing for UMG and Shared Health employees.
- Coordination of equipment maintenance including arranging shipping of equipment.
- Maintaining and updating the Department’s webpage on the University of Manitoba website.
- Filing and processing mail, answering, directing and returning phone calls.
- Miscellaneous administrative duties as assigned.

**QUALIFICATIONS**

Additional Requirements:

- Excellent interpersonal and communication skills.
- Expert problem solving skills, strong organizational, attention to detail and leadership skills.
- Advanced proficiency with Microsoft Office.
- Mature and professional demeanor and ability to handle confidential material in accordance with PHIA regulations.
- Demonstrated ability to establish priorities and meet strict deadlines.
- Ability to work as part of a team and independently with a high degree of initiative.
- Word Processing speed of 70w.p.m. with a high degree of accuracy is preferred.

**Job Types**: Full-time, Permanent

Pay: $56,647.50-$71,974.50 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Application question(s):
**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 5 years (required)

**Location**:

- Winnipeg, MB (required)

Work Location: In person

Application deadline: 2024-09-18

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