Executive Assistant to CEO

7 days ago

Calgary, Canada Kedz Consulting Inc Full time

**Overview**

**Responsibilities**
- Manage and maintain the CEO’s calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements.
- Prepare and proofread correspondence, reports, and presentations with attention to detail and accuracy.
- Handle incoming calls via multi-line phone systems with professional phone etiquette; direct inquiries appropriately.
- Assist with bookkeeping tasks using QuickBooks, including data entry, invoicing, and expense tracking.
- Organize and maintain filing systems—both physical and digital—to ensure easy retrieval of documents.
- Coordinate logistics for meetings, conferences, and events; prepare agendas and take minutes as needed.
- Manage front desk responsibilities such as greeting visitors, handling mail, and supporting administrative needs across departments.
- Utilize Office Suite (Word, Excel, PowerPoint) to create documents, spreadsheets, and presentations aligned with organizational standards.
- Use DocuSign for electronic signatures on contracts and important documents.
- Support special projects by conducting research, compiling data, and preparing reports as assigned.

**Experience**
- Proven experience as an Office Administrator, Executive Assistant, or similar clerical role supporting senior management.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Excellent written and verbal communication skills along with professional phone etiquette.
- Experience with bookkeeping or basic accounting tasks is preferred.
- Prior office experience including front desk duties or administrative support is highly desirable.
- Ability to handle sensitive information discreetly while maintaining a high level of professionalism. This position is integral to ensuring the smooth operation of executive functions within our organization and offers an engaging environment for a motivated administrative professional seeking growth opportunities.

Pay: $65,186.92-$70,107.18 per year

**Benefits**:

- Extended health care

Work Location: In person

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