Construction Office Administrator

**At Old Oak**:

- We demonstrate integrity in everything we do
- We keep our people, our customers, and our community as our priority
- We are a company where people want to be

**What We Offer**:

- Certified Great Place to Work®
- A company that gives back to the local community
- Opportunities for subsidized professional development
- A friendly, fun, and safe team-oriented work environment
- Room for future growth and advancement
- Volunteering Days
- Health/Dental benefits package
- Competitive wage structure
- Approximately 40-hour work week, Monday to Friday 8-4:30 pm
- **Role Summary and Purpose**:_

A **Construction Office Administrator** plays a crucial role in supporting the efficient and organized functioning of construction administrative operations. This role involves administrative, communication, and organizational tasks to ensure construction projects run smoothly. The Construction Office Administrator works closely with senior managers, project managers, contractors, and other team members to manage various administrative responsibilities.
- **Responsibilities**:_

**Technology & Software**
- Implementation, upkeep, and changes to project management software.
- Use of office software, project management software, and construction-specific software for document, schedule, and budget management.

**Document Control**
- Manage and organize construction-related documents, contracts, permits, blueprints, drawings, and compliance records.
- Ensure up-to-date and accessible documentation.
- Standardize document storage format across projects.

**Budget Support**
- Prepare and arrange budget and schedule reporting documents regularly.
- Track expenses, process invoices, and reconcile financial records for construction projects.
- Assist in creating various reports.

**Procurement Process**
- Manage procurement process for supplies, materials, and contractors.
- Create purchase orders and contracts.
- Training staff and ensuring correct processes are followed.

**Shared Equipment, Tools & Resources**
- Perform regular maintenance on equipment.
- Maintain records of shared resources between construction sites.
- Recommend equipment purchases based on billings analysis.

**Record Keeping**
- Maintain detailed records of project progress, expenditures, change orders, and other project information.

**Communication**
- Serve as a point of contact for communication among project stakeholders.
- Facilitate communication through various means.

**Scheduling**
- Update project management systems.
- Implement new projects as required.
- Keep track of important dates and deadlines.

**Safety Compliance**
- Maintain policies and standard operating procedures.
- Ensure procedures are known to site staff.
- Keep records of safety training, incidents, and inspections.
- Ensure proper laborer training via the union hall.

**Human Resources Support**
- Assist with HR tasks like onboarding, time and attendance tracking, and personnel records management.

**Quality Assurance**
- Maintain quality control standards.
- Track and report on project quality metrics, inspections, and adherence to specifications.

**Customer Service**
- Maintain positive relationships with contractors and stakeholders.

**Accounting**
- Assist with data entry tasks related to invoices and contracts.
- Other duties as assigned.
- **Qualifications**:_
- Post-secondary education in business administration or a related field is required.
- Previous experience in a similar administrative role, preferably in construction or a related industry required.
- Proficiency in Microsoft Office suite, Project Management software required, and construction-specific software (e.g., Procore, PlanGrid, etc.) preferred.
- Strong organizational skills and attention to detail required.
- Excellent communication and interpersonal skills.
- Knowledge of construction industry terminology and processes.
- Ability to multitask and prioritize tasks effectively.
- Knowledge of basic accounting and budget management principles.

**Job Types**: Permanent, Full-time

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus pay

**Education**:

- DCS / DEC (preferred)

Work Location: In person