Bilingual Receptionist

**Role Overview**
The National Payroll Institute has an exciting opportunity for a Bilingual Receptionist in our Member Administration Department. This position is the Institute's front-line contact responsible for responding, directing and distributing all incoming inquiries and information (written, verbal or in person). In addition, this role is responsible for coordinating member administration and assisting staff as required.

**_You’ll love being a part of our Team because_**_: _
- We offer a safe, friendly and supportive team environment_
We reward you competitively for your skills and contribution
You will be eligible to receive a performance incentive based on your contribution and the Institute’s results
We offer a comprehensive Group Benefits package at no cost to you
Group Registered Retirement Savings Plan with company match
Continuing Education Reimbursement as part of our Professional Development program
You will enjoy personal days and designated paid days
Access to our Employee and Family Assistance (EFAP) program / services

**What you will be doing**:
**Covering reception**:
Greet, assist and direct visitors
Receive, respond to and direct incoming calls
Coordinate the reservation of boardroom meeting rooms
Maintain a professional reception area; including dissemination of information materials

**Mail, Fax, Courier, Other Information**:
Sort, open and distribute incoming mail/faxes and coordinate outgoing mail
Coordinate coding and authorization of invoices requiring multiple signatures (i.e., courier, phone, etc.)
Arrange regular mailings to remote staff
Coordinate long distance codes and calling cards, conference calls and accounts, access cards, etc.
Assist in faxing, photocopying and preparing outgoing mail and courier packages

**Administrative Services**:
Order office and other supplies and maintain adequate inventory levels ensuring good quality and competitive prices (including coordinating shedding company)
Liaise with Building management and other suppliers and service providers
Code shared services invoices and respond to all suppliers’/service providers’ inquiries

**What you bring to the table**:
Post-secondary education - University degree or College diploma in (or working towards)
Fluently bilingual is required, English and French, both written and spoken
1+ year office experience; experience in reception duties is preferred

**About the Institute**:
For over 40 years, the National Payroll Institute has helped payroll professionals to enjoy long and rewarding careers, provided essential expertise to help businesses reduce risk and increase productivity, and worked alongside governments to shape legislation.

Today, over 40,000 payroll professionals have access to our myriad of benefits of membership — including career development, top-tier education offerings, networking events, forward-looking research, and access to critical compliance information.

The Institute has made it easier than ever for businesses to meet their payroll obligations and navigate’ over 200 legislative requirements. By proactively working with federal and provincial governments, payroll professionals have benefited from legislative changes that have made payroll more streamlined and efficient.

The National Payroll Institute also supports Canada’s 1.5 million employers and the entire payroll profession. Payroll is essential to the long-term health of every business, the financial wellness of workers and the strength of our economy — all of whom rely on our members to ensure timely and accurate annual payment of $1.02 trillion in wages and taxable benefits, and $345 billion in statutory remittances

**Interested in Applying? Please submit your resume now**
- National Payroll Institute is an equal opportunity employer; as such, accommodation is available to applicants that may require it._

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Are you bilingual in English and French?

**Experience**:

- Administrative Assistants & Receptionists: 1 year (preferred)