Office Administrator

1 week ago

Woodbridge, Canada 3G Lighting Full time

**Company Overview**

3G LIGHTING is a family-owned and operated architectural lighting manufacturer based in Toronto, Canada. We pride ourselves on designing and manufacturing all our products in-house, ensuring industry-leading turnaround times while delivering innovative and award-winning lighting fixtures across various sectors including hospitality, retail, commercial, corporate, and residential.

**Summary**

We are seeking an Office Administrator to join our dynamic team at 3G LIGHTING. In this role, you will play a vital part in ensuring the smooth operation of our office environment.

**Responsibilities**
- Support the Logistics Department as required; schedule and coordinate small packages via DHL, UPS, Purolator and others, as required; Provide tracking and delivery information, as required.
- Assist Logistics Department with administrative functions in relation to LTL shipments.
- Assist Logistics Department with ad-hoc tasks as they are presented.
- Handle front office reception and administration duties; Ensure reception area is tidy
- Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
- Ensure office extension lists are up to date and dispersed; coordinate and send out birthday announcements; coordinate and organize office special events, such a pizza days and celebrations.
- Coordinate mail flow in and out of the office; Sort and distribute; Prepare outgoing mail
- Handle company inquiries; Route calls to appropriate people
- Direct visitors by maintaining employee and department directories
- Maintain security by following procedures
- Assist Human Resources department by screening and creating short lists for direct labor recruitment, schedule interviews, conduct reference checks, and all other duties as assigned.
- Assist Health and Safety initiatives by organizing certification as required; following up on certification as required and coordinating in-house and/or external training, as required.
- Assist Accounting department by performing filing and clerical duties; accurate data entry as required and, updated ERP system in place, as directed.
- Assist CMO with special events and campaigns as required; Coordination and organization of data and contact information, preparation of marketing materials and communications, and all other duties as assigned.
- Adhere to the use of personal protective equipment (PPE), safety guarding and general safe working practices
- Perform other duties as assigned; Perform project tasks as required

**Requirements**:

- Proven experience in an administrative role with strong clerical skills.
- Excellent organizational skills with the ability to manage multiple tasks efficiently.
- Strong communication skills, both verbal and written.
- Experience in team management or supervising is a plus but not required.
- Familiarity with human resources processes is beneficial but not mandatory.

**Job Types**: Full-time, Permanent

Pay: From $50,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Language**:

- English (required)

Work Location: In person

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