Administrative Officer

5 days ago

Woodbridge, Canada AIA INSURANCE BROKERS LTD. Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 to 45 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
**Work setting**:

- Urban area
**Tasks**:

- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
**Supervision**:

- 3-4 people
**Computer and technology knowledge**:

- Electronic mail
- Electronic scheduler
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
**Security and safety**:

- Basic security clearance
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Tight deadlines
- Attention to detail
**Personal suitability**:

- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
**Screening questions**:

- What is your current field of study?
- What is your current level of study?
**Long term benefits**:

- Group insurance benefits
**Other benefits**:

- Free parking available

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