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Legal Assistant

3 weeks ago

Toronto, Canada Linds & Associates Full time

Legal Assistant - Intellectual Property
Downtown Toronto

Our client, a large law firm located in the core of downtown Toronto is in need of a Legal Assistant with Trademarks/Intellectual Property experience.

**RESPONSIBILITIES**
- Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports to clients and responses to deadlines
- Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures.
- Preparing routine correspondence, administrative tasks, and maintaining client contact information in database
- Prioritizing incoming work, following through on assignments and managing ongoing tasks
- Implementing and maintaining practice management systems on behalf of busy professionals
- Opening and closing files

**QUALIFICATIONS**
- Must be a graduate of a recognized Legal Secretarial or Law Clerk Program
- 5+ years’ experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trade Marks.
- Working knowledge of Inprotech and CIPO’s online systems would be an asset
- Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking
- Open to receiving instructions, constructive feedback, learning and employing new concepts and work styles.
- Excellent oral and written communication skills, proofreading abilities and attention to detail
- Exceptional time management skills
- Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm
- Ability to work independently, as well in a team, with minimum supervision when required.
- Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset