Administrative Assistant

**Administrative Assistant Bilingual - Temporary position (12 months)**

We are currently seeking **an administrative assistant - Bilingual to join our team in Moncton, N.B.**

**VIVA Therapeutic Services **was founded by Danielle Pelletier in 2005, to provide preschool aged children with autism spectrum disorder and their families with high quality, evidence-based services. At VIVA, our programs are dedicated to providing quality intervention and making every teaching moment count. As a result of our programs’ success, we have gained our government’s confidence in our contracted services and currently serve over 700 families across the province of New Brunswick.

**Our Team**:
At VIVA we value team work, integrity, quality, dignity, diversity and joy To be more specific, we love what we do We focus on solutions and celebrate each child’s learning. We work together as a close team; we care about each other and support one another to reach our personal and professional goals. We do the right thing for the well-being of our clientsbeing honest, accountable, and showing up every day We seek open feedback, stay current with the research, and continuously strive to offer excellence in our programs. We respect individuality in all children and understand they have unique needs. We aim to learn more about each other, and to act with compassion and kindness.

**Position Summary**:
**Accountabilities include, but are not limited to**:

- Phone & reception duties
- Provide general administrative support to clinical team
- Create systems for organizing and tracking materials and assets
- Payroll administration and checking using online scheduling platform
- Coordinate facility cleaning & maintenance as needed
- Communicate cancellations with staff and families and coordinate follow ups
- Record of cancellations using Practice Perfect (online scheduling software)
- General data entry and record maintenance
- Facility management tasks
- Maintain and Order office supplies
- Follow the company’s policies and procedures; living our core values.
- Communicate respectfully and professionally with families, community partners and colleagues
- Be receptive to feedback and implementing suggestions

**Qualifications and Requirements**:

- Post-secondary or community college education, with 2+ years of administrative experience
- Bilingual; excellent oral and written communication skills in both official languages is a requirement (English and French)
- High level of professionalism and confidentiality
- Strong interpersonal skills and ability to be flexible, compassionate and aligned with our values
- Strong knowledge and experience with Microsoft Office Suite and comfortable with technology
- Excellent attention to detail, and organizational skills
- Ability to take initiative and work independently
- Provide a clear criminal record check with vulnerable sector screening, and Social Development prior contact check within the past five years
- Valid Driver’s license and access to a vehicle as travel may occasionally be required
- Experience in a fast-paced office environment.

**Sound like you?**

If you are a highly organized and professional administrator looking to be a key part of an organization dedicated to employee satisfaction and client success, we are looking for you. Help us make a positive impact by supporting our teams who work with preschool children with autism spectrum disorder.

**We Offer**:

- Competitive salary
- Comprehensive group benefits plan
- Vacation and personal leave.

Pay: From $22.50 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Microsoft Office: 1 year (required)
- Organizational skills: 1 year (required)

**Language**:

- English (required)
- French (required)

Work Location: In person

Application deadline: 2024-11-01