Project Coordinator

**Company Bio**
- Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka._
- Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada._

**Job Summary**

This position is a temporary position until March 31, 2025 with possibility of extension. Note that the role's deliverables and responsibilities may evolve to match provincial and or local OHT priorities

The Project Coordinator will support the implementation of Northern York South Simcoe Ontario Health Team projects, ensuring planning, execution, and monitoring of various projects. It involves coordination of steering committee and multiple working groups. The role will ensure all tasks are executed efficiently, timelines are met, and goals are achieved, thereby enhancing the overall effectiveness of project delivery.

The role will demonstrate strong business analysis and use project management best practices to ensure successful delivery of projects in collaboration with internal and external cross-functional stakeholders.

**Qualifications**
- Relevant undergraduate degree (e.g., BHSc., BSc., BA., BEng.) from a recognized accredited university or post-secondary diploma and/or relevant experience
- Project Management Professional (PMP) certification or working towards obtaining one is an asset.
- Recent, within the past 2 years, experience in healthcare sector projects or equivalents an asset
- Knowledge of Change Management principles is an asset
- Ability to manage data to produce statistics, metrics, scorecards and reports is an asset
- Demonstrates initiative, high degree of accuracy and ability to handle a complexity of tasks simultaneously
- Ability to identify process issues and make recommendations to solve them
- Experience engaging with staff and physicians in a healthcare setting is an asset
- Professional and customer service oriented with an ability to work with individuals across all levels of the organization.
- Adept in the use of technology to support the project functions
- Acts as a Trusted Partner: Works with others to reach outcomes that further the OHT’s objectives.
- Ability to support the facilitation of meetings.
- Advanced proficiency with MS Office products (Excel, Word, PowerPoint, etc.)
- Proven attendance record
- Models behaviour that is aligned with the values of Southlake Regional Health Center.
- Always with compassion
- Power of many
- Serve with purpose
- Every voice matters
- Courage to think differently
**Closing Statement**

At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.

**Primary Responsibilities**
- Support the development of project reports, presentations, proposals, poster presentations and other related documents, as required.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Preparing necessary presentation materials for meetings and providing administrative support as needed.
- Support the creation of process maps and procedural documentation through design and development - e.g., LEAN principles.
- Monitor project progress, preparing regular reports, and provide data-driven insights to Committees.
- Support the development and maintain project documentation (e.g., charters, project plans, risk management plans, communications, change management plans, etc.).
- Support the evaluation of all aspects of projects and strategies to support intervention modifications and assessment of effectiveness.
- Prepare the agenda and minutes for the various Committees and Working Groups, distributing meeting materials in a timely manner to facilitate committee functioning
- Support the preparation corporate document status reports, as required
- Coordinate and support administrative tasks for project-related meetings.
- Support and coordinate the development of project plans for OHT initiatives
- Support new project development, expansion and transition to program in collaboration with leadership as required