Administrative/accounting Assistant

1 week ago

Mississauga, Canada General Projects Full time

**Key Responsibilities**:
**Administrative Tasks**:

- Maintaining office supplies and equipment.
- Filing, scanning, and organizing documents.
- Assisting with travel arrangements and other logístical tasks.

**Accounting Tasks**:

- Managing QuickBooks for accurate financial recordkeeping.
- Processing invoices and payments.
- Preparing and filing HST returns in accordance with laws and regulations.
- Preparing payroll tax reports.
- Reconciliation of bank statements and accounts.
- Assisting with payroll processing.
- Preparing basic financial reports.
- Ensuring compliance with accounting standards.

**Industry-Specific Responsibilities**:

- Handling project-related invoices, payments, and job costing.
- Assisting with subcontractor billing and contracts.
- Ensuring compliance with construction-specific financial standards and regulations.

**Skills and Qualifications**:
**Administrative Skills**:

- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

**Accounting Skills**:

- Proficiency in QuickBooks (required).
- Experience preparing and filing HST returns (required).
- Strong knowledge of accounting principles and practices.
- Ability to process invoices and payments accurately.
- Ability to reconcile bank statements and accounts.

**Construction Industry Experience (preferred)**:

- At least 2 years of experience in administrative and accounting roles within the construction industry (preferred).
- Familiarity with construction-specific financial processes, such as job costing, subcontractor billing, and contract management.

**Other**:

- Exceptional attention to detail and accuracy.
- Ability to handle confidential information with integrity.
- Strong problem-solving and multitasking abilities.

**Education and Experience**:

- Post-secondary education in Accounting or a related program (required).
- At least 2 years of experience in an administrative or accounting role (required).
- Certification in accounting (e.g., AAT) is a plus but not required.

**Additional Information**:

- Full-time, Monday to Friday during daytime hours.
- Salary: $40,000 - $55,000 per year, based on experience and qualifications.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: $19.00-$22.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON (L4T): reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- What is your status in Canada?

**Experience**:

- QuickBooks: 1 year (required)
- Office: 1 year (preferred)
- Accounts receivable: 1 year (preferred)

Work Location: In person

Application deadline: 2025-04-15

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