Accounting and Administrative Assistant

K-Bro Linen Systems has been a trusted leader in linen and laundry services since 1954. With a focus in the health care, hospitality and commercial laundry sectors. We are proud of our international reputation for excellence and dependability in providing the most highly efficient, environmentally conscious and cost-effective laundry and linen services.

We are currently looking to hire a full-time **Temporary Accounting and Administrative Assistant**to join our team****

**The Role**:
Reporting to the Financial Controller, the Accounting and Administrative Assistant is responsible for maintaining various aspects of accounts payable and receivable functions, along with managing daily bookkeeping tasks in a most timely manner for managing financial documents, filing, and another administrative task.

With strong analytical skills and attention to detail, the position code and process invoices. Initiate receivables Invoices to customers while working collaboratively with the business units to ensure adherence to our internal financial procedures.

**Accounting Responsibilities**:

- Assist, provide accurate, organized, and efficient support to the Controller and Operations.
- Manage the accuracy and productivity of day-to-day financial activities and transactions and complete the posting process for accounts payable, accounts receivable on regular basis.
- Review, distribute, match, copy and process accounts payable documentation.
- Initiate and Enter Accounts receivable invoicing into ERP system.
- Follow up with vendors on Invoicing and packing slips.
- Communicate internally and externally with relevant internal and external partners and resolve any issues arising from invoicing discrepancies
- Demonstrated organization and time management skills and excellent attention to detail.
- Ability to effectively prioritize multiple tasks and achieve deadlines
- Ability to work under pressure with specific deadlines, requiring mínimal supervision.
- Perform other duties and complete additional projects as assigned, commensurate with job knowledge and experience
- **This position is situated at reception and serves as the first point of contact. It involves frequent engagement with visitors, clients, employees and the public, playing a vital role in creating a positive and welcoming experience.**_

**Administrative Responsibilities**:

- Assist with a wide array of general administrative tasks such as maintaining lists, liaising with vendors and other office contacts
- Maintain stationery and copier supply inventory by checking stock levels, anticipating needed supplies, placing orders for supplies and verifying receipt of supplies.
- Arrange courier pickups, prepare outgoing mail & distribute incoming mail and faxes.
- Making packing slips for outgoing shipments
- Resolve administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.
- Contributes to team effort by accomplishing related results as needed
- Ensure Reception is organized and presentable.
- Receive and greet both internal and external vendors, clients and prospective employees.
- Have guests review and sign Visitor Log as per Company’s Visitor Policy.
- Provide information and answer general questions and requests.
- Maintain office security by managing access control.
- Provide clerical and administrative support to management and perform other duties as necessary
- Perform other duties and complete additional projects as assigned, commensurate with job knowledge and experience

**Qualification**:

- Minimum of 2 years’ experience in Accounting/Data Entry/Administrative or similar role.
- College diploma / Business Administration Certificate preferred
- Proficient in Microsoft Office (i.e., Word, Excel, PowerPoint)
- Strong verbal and written communication skill
- Excellent organizational skills, an analytical thinker and a good problem solver who is willing to learn
- Strong attention to detail and able to work in a fast-paced environment
- Ability to analyze, problem solve and research information
- Self-motivated and possess a high degree of initiative
- Strong organizational and time management skills
- Strong Customer Service skills

**Job Types**: Full-time, Fixed term contract
Contract length: 12-18 months

Pay: $48,000.00-$50,000.00 per year

Work Location: In person

Application deadline: 2025-08-18