Service Administrator

2 weeks ago

Mississauga, Canada Flynn Group of Companies Full time

**At Flynn, it's not just a job, it's a career**

This position will be based out of our Mississauga location, reporting to the Service Manager.

**A Day in the Life**:
Manage a high volume of files and project documents, ensuring accuracy in records like work orders, quotes, and purchase orders.

Maintain up-to-date customer contact details and service documentation.

Direct inquiries appropriately by understanding team roles within the Service Department.

Support service billing through Accounts Payable and Receivable processes.

Collaborate with internal teams to keep project documentation complete and accessible.

Handle full-cycle invoicing, including billing, matching, and approving purchase orders.

Prepare warranty and insurance documents as needed (e.g., standard, OIRCA).

Create and close subcontracts, and submit pay requests.

Monitor corporate card use and expense reports from field staff.

Lead and schedule Work on Hand meetings.

Respond to customer inquiries and dispatch crews for service calls.

Provide administrative support to the Superintendent and assist with other tasks as needed.

**What we Offer**:
Competitive wages and benefits

RRSP matching

Great environment where our motto is “Flynn Family Winning Together”

On-going career development programs through our in-house Flynn University and eLearning courses

**What we are Seeking**:
Experience in a construction or service-related environment is an asset

Minimum of 2 years in an administrative role preferred

Experience with invoicing and basic accounting procedures is considered an asset

Highly organized, self-motivated, and able to work with a sense of urgency

Comfortable in a fast-paced environment with the ability to adapt quickly

Skilled at managing priorities and handling a high-volume workload efficiently

Strong customer service orientation with a professional and courteous phone manner

Proficient in Microsoft Office Suite, including Word, Excel, and Outlook

**Location**:Mississauga, ON

** Employment Type**:Office, Salaried, Full-Time

** Job Functions**:Administration, Organization, Coordination

**Industry**:Building Envelope

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

This posting is for an existing vacancy within the organization.

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