Project Administrator

4 days ago

Mississauga, Canada Service Plus Aquatics Inc Full time

SERVICE PLUS AQUATICS Inc. is a rapidly-expanding, progressive corporation, devoted to providing exceptional service to the commercial recreational aquatic industry. Established in 1989, we are known for our leadership in design/build services, restoration and repair, and facility management, specializing in _
- LEED design. Dedication, on-going training and a truly dynamic TEAM, combine to make this company an industry leader. _

The **Project Administrator **will report directly to the Projects Department Manager and will be primarily responsible for the following:
Job descriptions for the Project Scheduler include but are not limited to;
- Daily dispatching project field teams and associated administration using the SFO (Sage Field Operations) dispatch and mJobTime programs for payroll and job labour costing purposes.
- Review and process OOP’s for Projects department staff daily
- Daily review and documentation of EOD’s (End of Day Reports) & DFR’s (Daily Field Reports)
- Process bulk purchases/orders received into Sage inventory and specific projects
- Create Shops and Start Up Documents, as required
- Update and maintain the Projects Department Weekly Report document in good order
- Day to day tasks as assigned by the Projects Department Manager
- Daily Filing & real time update of project department minutes as tasks are processed.
- Coverage when the Project Coordinators are off on vacation and/or personal/sick days

Back up support to the Project Purchasers, include but are not limited to;
- Day to day tasks as assigned by the Projects Department Manager
- Mechanical equipment take offs and buys of materials and equipment; including coordination through SPA warehouse to get product to sites
- Bid and award Electrical/Mechanical subs
- Make bid packages for venders including custom controllers, winter cover, stone, custom tiles, acrylic panels, custom mechanical equipment and SS fabrication custom suppliers
- Bid and award tile/stone/concrete/finishing subs
- Finishing take offs and buys of finishing claddings and construction materials; including coordination through SPA warehouse to get products to sites 9) Make bid packages for Projects Department Manager sign off.
- Coordinate and track approvals and sample submissions.
- Work with customers to improve project kick offs, projects executions and after project experiences.

Other duties may include, but are not limited to;
- Project Department Weekly Progress Report meeting minutes and updates
- Internal communication with the Accounting Department for billings/Vendors
- Support Projects Department: Projects Coordinators, Project Design, Projects Fabrication and communicate with operations as applicable.
- Answer telephones when other positions are busy, and lunchtime phone coverage is required
- Perform other daily duties as requested by the Department Manager and/or the President & CEO

**Office Hours** (unless otherwise specified by Management)**:
Monday to Friday, 9:00 a.m. to 6:00 p.m. (with a 1-hour, mandatory unpaid lunch each day)

**Required Competencies**:

- Proficient in MS Office ( Word, Excel, Outlook, Publisher)
- Proficiency in MS Project will be required.
- Proficiency in Sage 100 and mJobTime will be considered an asset
- College Diploma/University Degree
- Exceptional written & verbal communication skills
- Very detail oriented & able to multitask
- An extremely reliable Team player, who can also work efficiently independently
- Ability to crisis manage, and problem solve effectively

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