Administrative Coordinator

2 weeks ago

Oshawa, Canada Kiewit Corporation Full time

**Requisition ID**:177525

**Job Level**:Entry Level

**Home District/Group**: Weeks Marine - McNally

**Department**:Administration

**Market**:Marine

**Employment Type**:Full Time

**Position Overview**:
**District Overview**:
McNally Construction Inc., a subsidiary of Weeks Marine Inc., is a heavy/civil construction company that specializes tunneling and marine construction. McNally has been successfully completing projects throughout Canada ranging in cost from $350,000 to $400+Mil.

**Location**:
This position is located on site at our Port Hope Project in Port Hope, ON.

**Responsibilities**:

- Complete a broad variety of administrative tasks including preparing pogress billings, checking daily labour and equipment reports, composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
- Organizing meetings, including scheduling and sending reminders.
- Support with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
- Keep the office running smoothly, and provide support to various departments
- Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.
- Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and/or proofreading.

**Qualifications**:

- Excellent communication skills (verbal and written) and comfortable presenting
- Minimum of 1 year of experience in a professional setting is preferred. Experience in the construction industry is an asset.
- Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint
- Experience and ability to navigate and adapt to various online platforms
- Experience working with modern technologies such as SharePoint, video conferencing, etc.
- Deadline-driven with a sense of urgency
- Able to take direction and provide timely feedback on progress of tasks
- Exceptional attention to detail, organized, ability to recognize discrepancies and active listening skills
- Strong emotional intelligence and interpersonal skills
- Excellent organizational and time management skills
- Ability to multi-task and prioritize
- Ability to work independently, as well as part of a team
- Strong professional interpersonal, written and verbal communication skills

LI-GH

**Other Requirements**:

- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off._
- We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate._

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