Education Assistant

Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Job Title
Education Assistant
Department
Residency Support | Department of Orthopaedics | Faculty of Medicine
Compensation Range
$4,314.00 - $4,532.00 CAD Monthly
Posting End Date
March 2, 2025
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Mar 2, 2026
This is a maternity leave replacement.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Education Assistant provides complex administrative and financial assistance to the Education Programs in the Department of Orthopaedics, University of British Columbia. In this role, the Education Assistant provides administrative & financial support in accordance with the policies and procedures of UBC and the Ministry of Health (MOH) guidelines and accreditation standards. The Education Assistant will support the delivery of the Department of Orthopaedics Postgraduate Medical Education (PGME), as well as the Undergraduate Medical Education (UGME), Fellowships and CPD Programs.
Organizational Status
The UBC Department of Orthopaedics has an international reputation for excellence in teaching, research and patient care. Our mission is to create knowledge, advance learning, and improve musculoskeletal health for the community at the provincial, national, and international levels. The Department consists of seven clinical divisions and a division of orthopaedic research, and is comprised of 200+ academic and clinical faculty who choose to contribute large blocks of their time to advance knowledge in the areas of clinical orthopaedics, musculoskeletal science as well as applied biomedical engineering and related basic science areas. This focus allows the Department to be at the forefront of exciting new developments in the areas of mínimally invasive joint replacement, improved bone healing, advanced techniques in spinal surgery, innovative arthroscopic techniques, and improved biomaterials and implants.
The Education Assistant reports to the Education Programs Manager and takes direction from the PGME and UGME Education Coordinators, as well as the Fellowship Coordinator and PGME and UGME Program Directors. The incumbent will also take direction from the Administrative Manager and work closely with distributed site and hospital administrative personnel, and faculty and staff within the Faculty of Medicine PGME and UGME program offices. The incumbent will collaborate with other UBC staff and faculty members and interact with health authority employees, residents, Program Chairs or academic representatives in the Department, Site Program Directors, Discipline Specific Site Leaders, External Program Directors, Associate Deans - Postgraduate Medical Education, College of Physicians & Surgeons of BC, Royal College of Physicians and Surgeons of Canada, and others to support the Department.
Work Performed
Postgraduate Medical Education
This position requires performance of the following tasks under the direction of, and in collaboration with, the PGME Program Coordinator.
Complex day-to-day administrative support to the Orthopaedics Residency Program.
Monitors the generic Residency Program inbox and refers complex requests and questions to PGME Coordinator and Residency Program Director as appropriate.
Maintains the education calendar and informs Residency Program Director of upcoming events and tasks.
Organization and support of the annual CaRMS interview day, OITE examination administration, annual research day, resident oral examinations (held in the evening twice yearly), and other education events in the residency program curriculum.
Logistics and scheduling of faculty for resident courses including PGY1 boot camp, and surgical skills labs.
Perform tasks relating to Resident vacations and leave including liaising with the Divisions and keeping a record on One45.
Collection and collation of all resident evaluation data including mid-block evaluations, ITERs, and faculty and rotation evaluations. Verify resident schedules in One45 are correct. Initiates the monthly evaluation send outs from One45. Tracks and follows up on evaluations that have not been completed. Prepares reports for the Competence Committee and Residency Program Committee.
Monitors EPA completions. Tracks and follows up on evaluations that have not been completed. Prepares reports for the Competence Committee and Residency Program Committee.
Internal and external program accreditation review including reviewing and preparing documents, collating, and tracking information, organizing catering, and providing day-of support (every 3 years).