Bookkeeping & Administrative Assistant

Administration - Bookkeeping & Administrative Assistant

**ABOUT US**

The Sid Williams Theatre is located on the unceded traditional territory of the K’ómoks First Nation - the Sahtloot, Sasitla, Ieeksun and Puntledge peoples who have been care takers of this land since time immemorial - in the region known today as the Comox Valley and downtown Courtenay, BC.

A registered charitable organization, the Sid Williams Theatre Society (SWTS) operates the 500-seat performing arts centre balancing multiples roles as a performance facility for community groups, a professional venue for commercial events, and as an arts presenter offering a curated season of select performances.

We believe these activities are essential to a vibrant and healthy society and we are dedicated to creating an inclusive and accessible community gathering place for all.

**JOB SUMMARY**

The Bookkeeping & Administrative Assistant (BAA) is a key member of the administrative team, the position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure
SWTS adheres to best practices and requirements for non-profit business operations and reporting.
Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.

We are seeking a versatile and organized individual in this dual role position to provide essential support to ensure the smooth financial and administrative operations of the organization.

**DUTIES & RESPONSIBILITIES**

**Bookkeeping**
- Data entry for daily sales (box office, donations, lounge, etc)
- Data entry for accounts payable and receivable
- General office duties of banking and maintaining filing (both hard copies and electronic files)

**Administrative**
- Reconcile and file invoices and receipts for management team
- Provide clerical and administrative support to General Manager and Manager of Event Services as requested, such as: assist with contract administration; review and send settlement paperwork for events; transcribe meeting minutes; assist in organizing meetings
- General office duties including photocopying, scanning, and filing (both hard copies and electronic files)
- Effectively communicate with internal teams and external contacts
- Collaborate with colleagues to ensure seamless office operations

**Other**
- Participate in meetings when required
- Follow the Occupational Health and Safety guidelines

**MINIMUM QUALIFICATIONS**

**Education and Experience**
- Minimum of 1 - 2 years relevant work experience
- Experience with accounting software, scheduling software, and administrative processes

**Knowledge & Skills**
- Sage 50 Accounting program experience is required - experience with Sage 50 Cloud is an asset
- Knowledge of bookkeeping (especially for non-profit organizations) and generally accepted accounting principles
- Ability to understand financial data, processes, and procedures
- A high degree of attention to detail, accuracy, and organization
- Ability to prioritize tasks and work in efficient and timely fashion
- Skilled in using Excel
- Effective communication skills (verbal and written) and strong interpersonal skills
- Proficiency with Microsoft Office suite (Word, Excel, etc)
- Ability to work independently and take initiative
- Ability to work in a dynamic environment

**DESIRED QUALIFICATIONS**
- Post secondary education in accounting is an asset
- Experience with CRM (customer relationship management) and database programs
- Possesses a meaningful understanding and genuine commitment to diversity, inclusion, anti
- racism, and equity
- Commitment to continuous learning
- Experience in arts and culture or non-profit sector

**Employment type**:Regular Part Time

**Work location**:Hybrid of on-site and remote

**Hours & schedule**:16 - 24 hours per week, Monday to Friday.

**Compensation**:$20 per hour (compensation negotiable based on experience).

**Probationary period**:90 days

**TO APPLY**

Please include three (3) professional references.

Please send your resume and cover letter to:
Contact: Manager of Finance

We thank all applicants for their interest, however only those selected for an interview will be contacted.

**Job Type**: Part-time

**Salary**: From $20.00 per hour

Expected hours: 16 - 24 per week

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (required)

Ability to Commute:

- Courtenay, BC V9N 2J2 (required)

Work Location: Hybrid remote in Courtenay, BC V9N 2J2