Office Manager

Facilities
- Calgary, AB
- 17197BR

**About the role**

Detailed elements of this job description will be provided should you be invited to interview.

**1. Facilities Representative**
- In consultation with LM Canada and Aero Facilities (as applicable) areas of facilities accountability include (but are not limited to):

- Act as liaison between Landlord’s Mgmt Company and the business.
- Oversee/assist with space planning, internal office moves (external office move, if required), and construction management services i.e. renovations (if required)Represent Facilities as part of Crisis Management Team member.
- Organize and maintain property-related facility documentation.
- Overall management in relation to performing and scheduling repairs and preventative maintenance.
- Manage contract with cleaning services vendor.
- Storage room project (assume from engineers).
- Safety and cleanliness - monitoring the safety and cleanliness of the office and storage area.
- Routine Maintenance - performing/managing routine maintenance on facilities and managing necessary repairs.
- Inspections and Emergency Repairs - schedule routine inspections and coordinating emergency repairs with external vendors.
- Manage day-to-day operations (maintenance, etc.)
- Determine/manage estimated annual facility budget

**2.**E**SH Representative**
- ESH areas of accountability include, but are not limited to, health and safety management and advice, health and safety promotion and support with emergency and disaster preparedness and response. This position is a key member of the site’s employee-employer partnership, and will foster a health, safety, and wellness value system, adhering to a health and safety program that involves management and workers proactively identifying and resolving health and safety concerns at the work site. Adherence of programs and procedures which create and promote awareness and prevent disease and injury caused by chemical, physical, biological, psychological, and ergonomic hazards at the workplace.
- Compliance Management.
- Risk Assessment and Mitigation.
- Incident Management and Investigation.
- Incident Reporting.
- Support Managers investigations into accidents, incidents, and occupational illnesses, determining root causes, and recommending corrective actions.
- Training and Awareness
- Performance Monitoring and Reporting
- Environmental Sustainability

**3.** **Site Security**

**4. Administrative duties to include, but are not limited to, the following**:

- Commercial goods export PoC (local and international).
- Office budget adherence.
- Ensure cleanliness of shared areas (eg. meeting rooms, stationery rooms, etc.) and the office in general.
- Manage/assist with various office projects.
- Generation/mgmt. of the Office Newsletter.
- Office purchases, including mgmt. replacement of BBQs, etc.
- Serve as lead member/chair of the Social Committee.
- Generate/manage expense claims for SLT members.

**5. Serve as back-up to the Front Desk Admin (when away on vacation, sick leave, etc.).**
- Organizing, scheduling meetings, as required.
- Booking flights, transport and accommodation, as required.
- Assist w/ordering stationery, catering, or lunch/dinner reservations, etc.

**6.** Other duties, as assigned.

**What you bring to the role**

**REQUIREMENTS**:

- Proven experience (~ 6 years) in a Facilities or ESH role.
- Strong knowledge of health, safety, and environmental regulations, standards, and best practices.
- Strong knowledge of facilities management.
- Strong understanding of risk assessment and management techniques.
- Experience in incident investigation and root-cause analysis.
- Excellent communication, interpersonal and organizational skills.
- Ability to build and maintain effective relationships with stakeholders.
- Analytical mindset with strong problem-solving abilities.
- Requires a self-directed, professional, tactful, and diplomatic demeanor.
- Ability to work within a team or independently, as needed.
- Maintain sensitive information appropriately and maintain confidentiality.
- Ability to solve problems with a positive attitude and sound attention to details.
- Ability to jump in where needed.
- Advanced computer experience with Microsoft Office programs such as Excel, Word, PowerPoint, and Visio.
- Ability to learn new programs or software quickly.
- Physical Demands
- Frequent lifting from 5-40 lbs, unassisted (~ 35-65% of the time)
- Occasional lifting from 41 lbs +, assisted (~ 15% of the time)

**Additional skills desired for the role**

**EDUCATION**:
Bachelor’s degree in health & safety, environmental science (or a related field); or a
Bachelor’s degree in Facilities Management, Business Administration (or a related field).
Diplomas, Certifications and work experience also considered.

Bachelors degree from an accredited college in a related discipline, or equivalent experience/combined education, with 6 years of professional experience; or 4 years of professional e