Administrator, Office Services
1 week ago
Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms, offering market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties. We are a community of committed, talented, hardworking professionals who are motivated by exceeding our clients’ expectations, with a law firm culture that is second to none.
Reporting to the Office Services Team Leader, the Administrator, Office Services is responsible for executing a variety of administrative tasks in support of the Office Services Department. This position is suitable for a highly organized individual with a great sense of urgency and strong customer service skills. This position requires flexible hours to accommodate the firm’s needs.
**Responsibilities**:
- Processing photocopying, scanning, printing and binding requests as per specifications of the assignment and prioritizing jobs as needed; liaises with offsite printing partners;
- Assisting with in-firm printer troubleshooting and coordinating service calls with vendor;
- Collecting, sorting, processing and distributing outgoing and incoming mail;
- Arranging local and international couriers including providing corresponding customs documentation; liaises with courier on behalf of firm member to trouble shoot any issues;
- In partnership with our Premises team, ensuring all supply rooms and copiers are stocked and organized; delivering supplies to firm members upon request;
- Liaising directly with firm members on requests and requirements, including but not limited to, collecting storage boxes, delivering items to court and making bank deposits;
- Providing excellent customer service to both internal and external clients; operating in a fast paced environment while meeting multiple deadlines and maintaining consistent and high service standards;
- Using time productively and following established processes, best practices and service standards;
- Providing assistance to others during absences as needed; including after-hours support to Premises, Client Services, Technology and Records Management as required; and
- Other duties as assigned.
**Requirements**:
- A high school diploma or higher.
- A designation is not required.
- 1-3 years of relevant experience within a professional services environment.
- Proficiency in role-specific software, including Rendezvous, Print Room Manager/Copitrak and DM.
- Solid written & verbal communication skills, a self-starter with a strong work ethic, and a team player with excellent client service skills.
- Please note that in light of Goodmans LLP/Goodlaw Services Limited Partnership’s COVID-19 vaccination policy, applicants who receive a conditional offer of employment from the firm will be required to provide proof of being fully vaccinated with all required doses of a COVID-19 vaccine approved by Health Canada. Individual requests for accommodation will be considered on the basis of medical grounds and/or because of creed/religion._
**Job Types**: Full-time, Permanent
Schedule:
- 8 hour shift
Work Location: In person
-
Office Services Coordinator
7 days ago
Toronto, Canada Head Office Full time**Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...
-
Office Administrator
2 weeks ago
Toronto, Canada iStaff Services Full time**Job Summary**: **Responsibilities**: - Manage the front desk by greeting visitors and answering incoming calls with professionalism - Handle payroll tasks accurately and in a timely manner - Assist with human resources duties such as onboarding new employees and maintaining employee records - Participate in budgeting processes and monitor office...
-
Office Administrator
4 days ago
Toronto, Canada Red Shade Immigration Services Inc Full time**Tasks** - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and...
-
Administrator, Office Services!
5 days ago
Toronto, Canada First National Financial Full timeWe are hiring an Administrator, Office Services! **Reporting To**: Manager, Office Services **Full-Time/Part - Time**: Full-time **Posting Date**: September 5, 2025 **Closing Date**: September 19, 2025 **Hours of Work**: 8:30 a.m. - 5:00 p.m. **Grade**: 4.5 **Office Location**: Toronto, ON Great location! Steps away from the main public transit...
-
Office Services Administrator
4 weeks ago
Toronto, Canada PICTON Investments Full timeJoin to apply for the Office Services Administrator role at PICTON Investments. Base pay range CA$70,000.00/yr - CA$85,000.00/yr About PICTON Investments One of Canada’s Most Trusted Investment Brands. At Picton Mahoney Asset Management (PICTON Investments), being alternative isn’t just what we do — it’s who we are. Founded 20 years ago by industry...
-
Office Services Administrator
4 weeks ago
Toronto, Canada PICTON Investments Full timeJoin to apply for the Office Services Administrator role at PICTON Investments . Base pay range CA$70,000.00/yr - CA$85,000.00/yr About PICTON Investments One of Canada’s Most Trusted Investment Brands. At Picton Mahoney Asset Management (PICTON Investments) , being alternative isn’t just what we do — it’s who we are. Founded 20 years ago by industry...
-
Toronto, Canada College and Ossington Dental Office Full timeDental Scheduling Coordinator/Dental Office Administrator We are seeking a highly organized and detail-oriented Dental Scheduling Coordinator/Dental Office Administrator to join our team. This role is crucial in managing appointment schedules, maintaining efficient office operations, and ensuring exceptional patient care. Strong knowledge of dental...
-
Operations Office Administrator and Reception
2 weeks ago
Toronto, Canada Ultimate Security Services Full timeUltimate Security Services Inc is currently hiring an Security Operations Office Administrator and Reception. The Security Operations Office Administrator will be the main point of contact for all visitors to Head Office. This position will report directly to the Director of Operations. They will provide Dispatch communication with Security Guards regarding...
-
Administrator, Office Services
4 weeks ago
Toronto, Canada Goodmans LLP Full timeGoodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business‑related specialties. What makes Goodmans a great place to work? Knowing you are part of a team that...
-
Administrator, Office Services
6 hours ago
Toronto, Canada Goodmans LLP Full timeGoodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties. What makes Goodmans a great place to work? Knowing you are part of a team that...
