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Office Coordinator

2 weeks ago

Vaughan, Canada Redwood Hotels Full time

**Responsibilities**
- Assisting in the creation and editing of documents using Word, PowerPoint and Excel
- Assisting with correspondence, including drafting routine correspondence and compiling and sending courier and mail packages and faxes
- Scanning and printing documents
- Organizing, compiling, and maintaining paper and electronic files and documents
- Calendar management
- Coordinating meetings with external contacts (including arranging for catering)
- Preparing travel itineraries and making hotel and flight reservations/cancellations/changes
- Preparing expense reports
- Providing technical assistance and maintenance of office equipment when necessary, including:

- Maintaining supplies and resolving problems with printers and photocopiers
- Assisting staff with computer and telephone problems
- Assisting with operation of videoconferencing systems for meetings
- Performing general office maintenance (kitchens, watering plants, monitoring state of boardroom, etc.)
- Providing access and greeting visitors to office

**Qualifications and Skills**:

- Excellent organizational and technical skills, especially word processing skills, and a high level of accuracy and attention to detail
- Advanced knowledge of Outlook, Word, PowerPoint and Excel
- Excellent verbal and written communication skills and problem-solving abilities
- Excellent time management skills, including the ability to prioritize and multi-task
- Able to work independently while supporting a collaborative team environment, and willing to assist any staff member when needed and where time permits
- Available to work overtime as necessary
- Able to handle sensitive and confidential situations with a high degree of tact, confidentiality and professionalism

**Salary**: $1.00 per year

Schedule:

- 8 hour shift