Administrative Assistant

Salary range: The salary range for this position is CAD $29.30 - $38.45 / hour Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 48,000+ staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

**Position Highlights**

As an Administrative Assistant, you will be a key member of our team as you handle the efficient day-to-day functions of the office of the **new Surrey Acute Care** Tower Project** at Surrey Memorial Hospital. **You will be responsible for providing support in prioritizing items and issues as they arise.

We hire great people for great jobs. We are looking for an enthusiast individual who has impressive interpersonal skills. You thrive in a dynamic environment and enjoy working with a team of dedicated professionals.

**Build your career experience as you**:

- Provide administrative support that respects the confidentiality and sensitivity of the work and ensure that administrative matters are organized and dealt with in a professional manner.
- Arrange meetings as directed and resolve scheduling conflicts and issues. Book and set up meeting rooms, prepare meeting agenda, organize meeting materials, record and prepare minutes of meeting.
- Craft reports, correspondence, presentation materials, spreadsheets and memos.
- Work independently and communicate with internal and external partners within the organization
- Coordinate the flow of information to ensure accurate and timely delivery of administrative services

We are seeking a bright, pleasant person with an eye for detail. Are you able to juggle numerous tasks in a busy environment and conduct business in a professional manner? You like helping people and you display excellent communication skills.

You will take a meticulous, hands-on approach to deliver high quality and precise work. A methodical approach is critical, to complete routine day to day tasks, and manage changing calendars, priorities, and timelines. You will carry a high standard of integrity, discretion, and confidentiality.

**Are you motivated to join our team? We will be looking for you to have the following**:

- Grade 12 graduation plus graduation from recognized administrative or secretarial program
- Recent five (5) years’ recent, related experience, including a minimum of (1) year supervisory experience in progressively more responsible office management position.
- Proficiency with use of Microsoft programs like Word, Excel and Outlook, Power Point
- Proficiency with SharePoint, eConnect and Meditech will be considered an asset
- Demonstrated ability to work independently, use initiative and judgment
- Experience with minute taking and demonstrated ability to multi-task

This **Regular Full Time** position is located at our **Central City offices in Surrey, B.C.** - convenient to rapid transit options.

Effective October 26, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

**If this sounds like the ideal role for you, here are more reasons why we think you should apply**:

- A career that offers you the opportunity to work in a fast growing and exciting organization with professionals who are outstanding in their respective fields.
- Competitive salary package, including comprehensive health benefits coverage.

Are you passionate about setting direction focused on building an engaging environment that challenges others to achieve their goals? In a career with Fraser Health, you will be a part of a dedicated team of providers in a vibrant and fulfilling health care environment. We value diversity in the work force and seek to maintain an environment of Respect, Caring & Trust.

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Oversees the efficient day-to-day functioning of the office and administrative support services to the Chief Facilities Management Officer or Chief Project Officer and Executive Director; provides guidance and direct supervision to designated clerical staff by recruiting, evaluating and training and liaises with colleagues in other departments regarding management of these areas and general office procedures; coordinates the flow of information through the department and provides administrative support by prioritizing items and issues as they arise f