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Reception/safety Administrator

2 weeks ago

Edmonton, Canada Daytona Homes Inc Full time

**About Us**:
Daytona Homes and City Homes, a Tacada company has been a leader in the home building industry since 1993. Providing superior crafted homes and exceptional customer service across western Canada as we continue to grow into the future. Offering opportunities for both personal and professional growth, excellent earning potential and, most importantly - having fun. We want to give our customers the best home buying experience possible and that starts with the best employees. We can’t wait to work with you.

**How We Work for You**
- Competitive wages & vacation time
- Health and dental benefits immediately upon hire
- RRSP Matching
- On site gym - Edmonton Head Office
- Employee Assistance Program
- Inclusive work environment
- Volunteer opportunities
- Employee pricing for Daytona home purchases
- Tuition support & educational assistance

**Purpose**:
Required to provide administrative support to our Safety team and reception duties for Edmonton office.

**Key Objectives**:

- Reception: _
- Greet clients, visitors, and guests. Determine the purpose of each person’s visit and direct or escort them to the appropriate boardroom
- Answering the switchboard in an appropriate and pleasant manner, screen and direct phone calls to staff
- Distribute faxes, incoming/outgoing mail (inclusive of postage and drop off); prepare all courier packages and ensure they are accurate and sent on time
- Ensure foyer, board rooms, meeting rooms and lunchrooms, coffee stations and kitchen areas (inclusive of all furniture and materials) remain clean, stocked with appropriate supplies, and always organized
- Manage inventory for all office supplies, kitchen supplies and janitorial supplies with approval from reporting manager when request for supplies is made
- Ensure storeroom of supplies is maintained and always cleaned
- Filing of all payable related documentation in an effective, accurate and timely manner
- Safety _
- Data entry of fleet and safety services
- Coordinate and schedule safety training, orientations, and certification renewals for staff
- Assist in updating and maintaining workplace health & safety policies and procedures.
- Maintain records of safety meetings, inspections, and incident investigations.
- Maintain Safety Data Sheet database.
- Complete safety orientations for new hires
- Distribute safety bulletins, alerts, and updates to staff
- Transport fleet vehicles for repairs and maintenance
- Experience in a construction/safety role would be an asset
- Other duties and responsibilities assigned

**Skill Requirements**:

- Strong knowledge in Microsoft Office, namely Excel
- Ability to work on multiple projects at once
- Strong time management, organization, and planning skills
- Ability to work under pressure to meet stringent deadlines
- Strong attention to detail