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Office Administrator

2 weeks ago

Moncton, Canada Apex Industries Full time

**Job Title**:
Office Administrator

**Group Name**:
Admin

**Location**:
Moncton, New Brunswick

**Position Overview**:
This is a full-time, permanent position reporting to the VP of Finance. This role is responsible for a variety of office duties including coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, scheduling appointments, etc.

The role will also involve actively supporting members of the corporate team, including administrating company correspondence.

**Responsibilities**:

- Refer all inquiries to the appropriate individuals, business units, or departments across the organization.
- Type forms, letters, reports, and memos as necessary.
- Receive and distribute all forms of paper correspondence.
- Organize, maintain, and coordinate office records and files in their proper locations.
- Where necessary, assist in compiling data for various reports.
- As a front facing of the company present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
- Manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Maintain the reception area in a tidy and presentable manner.
- Accept and monitor inbound shipments as necessary.
- Data entry of payroll hours.
- Preliminary preparation of Accounts Payable invoices for entry by Accounts payable. Includes matching invoices to receiving reports and or usage slips.
- Other administrative tasks that arise from time to time

**Qualifications**:

- Bilingual (English French) preferred.
- High school diploma or GED, or an acceptable combination of education and experience.
- 3 years of direct work experience in an office administrator capacity.
- Strong knowledge of general office procedures.
- General mathematical skills.
- Adjusts and is flexible to meet changing work needs and demands.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation.

**Fax**: 506-857-1594

**Mail **:100 Millennium Blvd

Moncton NB E1E 2G8
- We thank all applicants for their interest in becoming an APEXer, however only those selected for an interview will be contacted._

**About Apex Industries Inc.**

Apex Industries Inc. is a Canadian corporation with its headquarters in Moncton, New Brunswick. A diversified company, APEX operates under five business groups in the Aerospace Component Manufacturing, Custom Contract Manufacturing, Steel Door Manufacturing, Door Opening Solutions, and Product Development and Automation industries. For over 60 years we have built and maintained long-term relationships with our customers and supply chain by providing value, expertise, and resources. APEX strives to be a growing, progressive company that adds value in its work as a trusted partner with all whom we associate.

**Why Become an APEXer?**

At APEX, we want our employees to enjoy both their job and life by working both safely and collaboratively while living healthy, relishing family time, and giving back to our community in all of the ways that mean the most to them, fully knowing they have the support and resources needed. We are a stable employer conveniently located on a bus route, offering full-time, year-round employment and want to make sure you live your best life at and outside of work.

**Engaging Culture**

APEX is proud to have assembled a family of highly skilled employees from various backgrounds. We are a strong advocate for diversity and inclusion, encouraging all voices to be heard through collaboration and engagement in a healthy and safe working environment.

**Our Work**

Through the combination of machinery, technology, and skilled, passionate people, we strive to achieve excellence by working in an optimized manner. We conduct ourselves with integrity, taking pride in our work, and taking responsibility for our actions.

**Work Life Balance**

We want our employees to enjoy time with family and friends by unplugging and recharging for their own well-being. We offer flexible time-off, vacations, and paid holidays.

**Rewarding Work Environment**

We hold a number of corporate events throughout the year to celebrate, recognize, and reward individual, team, and organizational success.

**Learning and Development**

We encourage lifelong learning by offering a variety of skill-training programs and workshops by creating a collaborative work environment that allows you to interact with and learn from other highly skilled employees.

**Comprehensive Health Benefits**

Our comprehensive benefit package offering includes medical, dental, and health coverage, along with short and long-term disability and an employee assistance program for all our employ