Bilingual Receptionist/administration Coordinator

1 week ago

Ottawa, Canada Canon Canada Full time

**Reception and Administration Coordinator (Entry Level Bilingual - On-Site)**
- Are you bilingual (French -English)?
- Are you detailed oriented?
- Do you have good customer service skills?

In this role of Reception and Administration Coordinator, you will be responsible for providing support to our Sales and Service Teams, while helping the General and Environmental Affairs team by responding to incoming calls, greeting visitors, and ensuring the office environment is well maintained.

**Key Responsibilities**:

- Process Canon equipment relocation requests.
- Assist the billing team and processing the requests.
- Collect information from an appropriate sales representatives and liaise with dispatch and warehouse to schedule the relocation and generate any invoices.
- Administer the pickup request inbox for Canon’s leasing finance partner.
- Create return orders.
- Create and send customer return instruction letters.
- Confirm with Warehouse that the return merchandise is received.
- Process equipment pick-up requests.
- Generate and review weekly reports to reconcile returned equipment; escalate any discrepancies to the appropriate sales representative.
- Greet visitors, answer and address incoming phone calls in a timely and polite manner.
- Purchase and procure office maintenance services and supplies as per established policies and guidelines; schedule and act as the primary location contact for maintenance and facilities contractors.
- Act as a point of contact for branch Health and Safety concerns and train employees on evacuation procedures
- Create and terminate employee access cards and respond to security alarms.
- Maintain the Environmental Management System and ensure that the office follows policy.
- Assist with entering and booking travel requests.
- Supporting the various departments by coordinating and organizing branch activities and meetings.

**To Succeed, You Will Need**:

- Fluency in French and English.
- Ability to multi-task and manage priorities.
- High degree of accuracy, attention to detail, able to meet deadlines.
- Excellent time management, communication and interpersonal skills.
- Good knowledge of Microsoft Office with a focus on Excel.

**Why Join?**

**COVID-19 SAFETY PRECAUTIONS**:

- Canon is committed to the health and safety of our employees, customers and communities.

**ON-SITE WORK**:
This role will require you to work out of our Ottawa Office Monday to Friday - 9:00 am to 5:00 pm.

**BENEFITS**:

- Comprehensive health coverage plan that includes medical, dental and vision.
- Life insurance, disability and wellness programs.
- Vacation, Paid Personal Time and Sick days.
- Matching RRSP contribution & Profit Sharing Program.
- Tuition Assistance Program for professional continuing education.
- Discounts on Canon products, retailers, memberships and more.

**EMPLOYEE PERKS**:

- Employee referral program.
- Inspire Program, online peer-to-peer recognition for redeemable points on hundreds of products.
- Community involvement.

  • Bilingual Receptionist

    2 weeks ago

    Ottawa, Canada Kenworth Ontario Full time

    Kenworth Ontario is currently looking to add a Bilingual Receptionist / Administrative Assistant to our vibrant team at our Ottawa location. Note: Access to public transport is not available. **Perks Offered in this role**: - Industry leading benefits (Health, Vision, Dental, Life Insurance) - Great working environment - Interact with exceptional customers...

  • Full-time Bilingual Receptionist

    2 weeks ago

    Ottawa, Canada Car-On Automotive Group Full time

    **Join Our Team**: Full-Time Bilingual Receptionist & Administrative Assistant **Location**: Ottawa, ON Car-On Auto Sales, a family-owned beacon of excellence in Ottawa's and Eastern Canada's automotive scene, is on the lookout for a Full-Time Bilingual Receptionist and Administrative Assistant. Do you have a sunny personality that makes everyone feel at...

  • Administration/receptionist

    5 days ago

    Ottawa, Canada Christine Lunn - Desjardins Insurance Agent Full time

    We are looking a professional and friendly Receptionist/Service Representative to join and support our team at Christine Lunn Insurance Agency**.**This role is full-time in office, from 9:00am to 5:00pm, Monday to Friday. **What you'll be responsible for**: - Greet and welcome clients in a warm and professional manner - Answer, screen and forward...

  • Bilingual Receptionist

    3 days ago

    Ottawa, Canada Orleans Toyota Full time

    **Orléans Toyota** is recruiting a Full-Time **Bilingual** Receptionist! Hourly Wage: $16.50-$17.50 **Job Duties**: greeting customers, answering telephones, filing, printing reports, ensuring that the document center and coffee area are fully stocked, verifying documents, data entry, etc. **Qualifications**: - **Fluenty Bilingual in French and English...

  • Bilingual Receptionist

    2 weeks ago

    Ottawa, Canada Orleans Toyota Full time

    **Orléans Toyota** is recruiting a Full-Time **Bilingual** Receptionist! Hourly Wage: $16.00-$17.00 **Job Duties**: greeting customers, answering telephones, filing, printing reports, ensuring that the document center and coffee area are fully stocked, verifying documents, data entry, etc. **Qualifications**: - **Fluenty Bilingual in French and English...

  • Bilingual Appointment Coordinator

    3 weeks ago

    Ottawa, Canada Advantage Personnel Full time

    Title : Bilingual Receptionist / Appointment Coordinator Pay : $2 1.00 - 24.00 ( per hour depending on experience ) Shifts : Monday to Friday Hours : 9am to 6pm Location : Ottawa East Job Responsibilities - Greet and welcome clients with a professional, friendly attitude; assess their needs, answer general inquiries, and direct them to the appropriate...

  • Bilingual Receptionist/administrative Assistant

    3 days ago

    Ottawa, Canada Green Party of Canada Full time

    **Bilingual Receptionist/Administrative Assistant** **Ottawa, Ontario** If you’re an Administrative Assistant/Receptionist focused on timely and customer-centric service, we want to hear from you! **About Us** The Green Party of Canada was founded in 1983 and begins with the basic premise that all life on the planet is interconnected and that humans...

  • Bilingual Receptionist/administrative Assistant

    1 week ago

    Ottawa, Canada Green Party of Canada Full time

    **Bilingual Receptionist/Administrative Assistant** **Ottawa, Ontario** If you’re an Administrative Assistant/Receptionist focused on timely and customer-centric service, we want to hear from you! **About Us** The Green Party of Canada was founded in 1983 and begins with the basic premise that all life on the planet is interconnected and that humans...

  • Bilingual Receptionist/administrative Assistant

    5 days ago

    Ottawa, Canada Youth Services Bureau of Ottawa Full time

    **Location**: 2675 Queensview Drive, Ottawa, Ontario **Reports to**: Executive Administrator **Employment Status**: Permanent, Full-time **Bargaining Unit Status**: Excluded **Annual Salary**:$51,729.60 - $62,212.80 **Language requirement**: English and French are essential **Closing date**: February 23, 2025 **Schedule**: In office, Monday to Friday...

  • Bilingual Receptionist

    1 week ago

    Ottawa, Canada Euro Tile & Stone Full time

    **Receptionist - Bilingual** **Location: Ottawa, ON** **About the Role**: Euro Tile & Stone provides carefully curated collections of porcelain tile, marble and countertops sourced all over the world coupled with exceptional service, expertise and supply chain to deliver an excellent client experience. We help to transform our client’s space to create...