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Purchase and Sales Order Administrator

2 weeks ago

Vaughan, Canada RYCOM Full time

**RYCOM** is a trusted leader in Smart Tech solutions for public and private sector real estate, properties, and portfolios for over 20 years. The **RYCOM** team develops, delivers, and supports the innovative strategy and the integrated layers of technology required to create Smart Buildings today that meet the demands of the future. By staying at the forefront of technology solutions, utilizing best-in-class support models, and delivering quality services with the highest level of care and support, **RYCOM** simplifies technology for clients so they can focus on their core business while achieving operational, environmental, and measurable results.

**Reasons to Join RYCOM**
- A team driven by passion and a culture where people make a difference because we believe that every voice counts
- An entrepreneurial environment
- Opportunity to learn different parts of the business
- Employee Health and Wellness Program and onsite gym facility
- Team fundraisers
- Comprehensive benefits program
- RRSP matching
- Employee training and development programs
- Compensation based on experience
- 3 weeks paid vacation to start

Reporting to the Controller, the Purchase and Sales Administrator has the responsibility to oversee and manage the fulfillment process for all orders and services daily. This position is the key link in communication between our employees and external suppliers for order/inventory questions with a focus on ensuring every order is processed and delivered on time.

**KEY RESPONSIBILITES**

In this role you will:

- Purchase materials and supplies and coordinate activities involved with procuring goods and services.
- Maintain and update sales orders and customer records as needed in the CRM.
- Receiving and Invoice Matching
- Filing - Electronic and hard copy filing
- Invoice integration in GP
- Review requisitions, initiate discussions and work collaboratively with vendors to obtain product and service information (i.e. price, availability and delivery schedules)
- Maintain procurement records, such as items or services purchased, costs, delivery, product quality and performance, and inventories.
- Place and expedite orders, verifying receipts.
- Expedite delivery of goods to users as required.
- Work collaboratively and provide support to all departments in purchasing related activities.
- Identify and provide continuous improvement recommendations.
- Other accounting and administrative duties as assigned.

**KEY REQUIREMENTS**
- Minimum 2 years of order management and inventory management experience
- Degree or diploma in Business Administration or Accounting
- Basic knowledge of accounting principles
- Tech savvy, comfortable entering and retrieving data on web-portals and systems.
- Database set-up and management experience.
- Excellent organization and time management skills
- Collaborative and team oriented with strong communication skills.
- Ability to work in a fast paced, performance-based environment.
- Experience with Promys PSA (CRM, Help Desk, PSA) considered an asset.
- Experience with Microsoft Dynamics GP preferred
- Infrastructure / Networking experience (Cabling, Routers and Switches, etc) preferred.

**VACCINATION POLICY**

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- sales: 1 year (preferred)

Work Location: One location