Receptionist/administrative Assistant

2 weeks ago

North York, Canada Oben PM Inc. Full time

**About Oben Group**:
Oben Group is a vertically integrated real estate development company specializing in multi-residential and specialty healthcare projects. We provide comprehensive services through our Development, Construction Management, and Property Management divisions. Our mission is to innovate and streamline operations, delivering exceptional projects while fostering a dynamic and collaborative work environment.

We are currently seeking a **Receptionist/Office Administrator/Admin Assistant** to join our team and play a key role in ensuring the smooth day-to-day operations of our office.

**Position Overview**:
**Key Responsibilities**:
**Reception Duties**:

- Greet visitors and direct them to the appropriate person or meeting room.
- Maintain a tidy and welcoming reception area.
- Manage incoming and outgoing mail, courier services, and deliveries.

**Office Administration**:

- Oversee general office operations and ensure office supplies are stocked and ordered as needed.
- Coordinate office maintenance and liaise with building management as required.
- Manage meeting room schedules and assist with setup for meetings and events.
- Assist with travel arrangements and accommodations for executives and team members.
- Support health and safety compliance, ensuring office procedures align with company policies.

**Administrative Support**:

- Assist various departments with administrative tasks, such as data entry, document preparation, and filing.
- Prepare and format reports, presentations, and correspondence.
- Maintain and update company records, databases, and contact lists.
- Provide support for HR functions such as onboarding, benefits administration, and maintaining personnel records.
- Assist with invoicing, expense tracking, and vendor coordination.

**Event Coordination**:

- Plan and coordinate company events, meetings, and team-building activities.
- Manage catering and logistics for meetings and events.

**Qualifications and Skills**:
**Required**:

- 2+ years of experience in an administrative, receptionist, or office management role.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor and customer service-oriented mindset.
- Ability to handle sensitive and confidential information with discretion.

**Preferred**:

- Experience in the real estate, construction, or property management industry is an asset.
- Familiarity with office management software (e.g., SharePoint, Google Workspace, etc.).
- Basic knowledge of accounting or HR procedures is a plus.
- Experience with Yardi Voyager software would be an asset.

**How to Apply**:
Oben Group is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Job Type**: Part-time

Pay: $20.00-$23.00 per hour

Expected hours: 20 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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