Advisor - Accounts Payable (Hybrid)
1 week ago
**Description**
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
For over 25 years, we have dedicated every day to the happiness of retirees.
**Human Focus - Creativity - Excellence**
We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today
**This is a Hybrid role with the expectation to be in the office up to 3 days a week.**
**Mission**:
Reporting to the Manager - Accounts Payable, the Advisor - Accounts Payable is responsible for all Accounts Payable tasks including but not limited to; entering Operating and Capital invoices into the financial system (Workday) for payment; electronically reviewing and routing invoices to appropriate individuals for coding and approval through the OCR (Ascend) software; resolve invoice to PO match discrepancies, provide support for sites and support office including all aspects of invoice processing, payment reconciliation.
**Key Outcomes**:
- Support and train both site and support office colleagues with Accounts Payable processes and deadlines.
- Demonstrate exemplary customer service.
- Develop and maintain strong and healthy relationships with internal and external customers.
- Timely and accurate processing of all Accounts Payable tasks.
- Timely and accurate responses to all vendor, site and internal inquiries
- Ensure all policies and procedures are followed in compliance with internal controls.
- Review processes, identify improvements and support implementation of changes.
- Maintain documented working instructions of processes.
**Key Responsibilities**:
- Review and route invoices electronically to sites and support office for coding and approval through Ascend OCR Software
- Resolve invoice to PO match discrepancies.
- Match Capital invoices to PO and collaborate with Site and Support Office department managers to resolve any discrepancies and errors.
- Enter Support Office invoices into Workday for payment processing.
- Ensure all data is entered accurately in a timely manner to meet month end and weekly settlement run deadlines.
- Support site inquiries by reviewing and resolving support tickets in SysAid ticket system.
- Provide timely resolution to sites/suppliers regarding outstanding invoices and payment detail inquiries.
- Preparing and processing electronic invoice coding uploads
- Site Petty Cash review and entry to Workday for replenishment
- Review, validate and update changes to Supplier Data in Workday
- Distribute weekly cheque run for delivery to multiple site locations.
- Participate in remote training sessions and development of process documents for AP processes.
- Complete expense report audits
- Other duties and ad hoc requests as assigned.
**Required Education, Credentials and Experience**:
- Business Administration diploma
- Previous experience working in Accounts Payable is considered an asset.
- Experience using Workday, Yardi or large-scale finance system is considered an asset.
- Highly organized and detail oriented with excellent multi-tasking and problem-solving skills.
- Excellent communication, interpersonal and client services skills
- Experience in a mid
- to large-size company preferred.
- Enthusiasm for change and developing process improvements
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