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Accounts Payable Advisor

2 days ago

Mississauga, Ontario, Canada Cogir Senior Living Full time

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We're seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today

Reporting to the Accounts Payable Manager, the Accounts Payable Advisor is responsible for supporting the daily operations of the Accounts Payable department, ensuring timely and accurate processing of invoices, adherence to company policies, building strong colleague and supplier relationships.  This role involves close collaboration with Office Managers, Executive Directors, internal departments and external suppliers to resolve discrepancies and maintain efficient invoice processing and payment workflow.

Key Responsibilities:

  • Review and route invoices electronically for coding and approval through Ascend Software
  • Match invoices to purchase orders and resolve discrepancies promptly
  • Collaborate with Support Office departments to resolve invoice or payment issues
  • Process invoices into Workday accurately and timely to meet month end and weekly payment deadlines
  • Monitor and respond to AP ticket inquiries ensuring prompt and professional communication with sites and suppliers
  • Provide guidance and timely resolution for outstanding invoice and payment detail inquiries
  • Prepare and process electronic EIB uploads for payment processing
  • Review and process petty cash submissions and reimbursements
  • Update and maintain supplier data to ensure accuracy and compliance
  • Distribute weekly cheque run and prepare couriers
  • Provide training sessions and ongoing support to sites and internal colleagues regarding AP processes and best practices
  • Conduct expense report audits and ensure compliance with company policies
  • Participate in continuous improvement initiatives to enhance AP efficiency and accuracy
  • Perform other duties and ad hoc projects as assigned.

Qualifications

  • Business Administration degree or diploma
  • Experience using Workday is considered an asset
  • Previous experience working in Accounts Payable is considered an asset
  • Highly organized and detail oriented with excellent multi-tasking and problem-solving skills 
  • Excellent communication, interpersonal and client services skills
  • Knowledge of Microsoft Suite Applications
  • Experience in a mid- to large-size company preferred
  • Enthusiasm for change

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.