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Medical Administrative Assistant

3 weeks ago

OroMedonte, Canada Huronia Nurse Practitioner-Led Clinic Full time

About Us

The Huronia Nurse Practitioner-Led Clinic is a progressive, patient-centered healthcare organization committed to our vision of _“Improving Health Together.”_ As a growing clinic, we value collaboration, adaptability, and innovation. Our team members are leaders in supporting a new model of care that emphasizes high-quality service, teamwork, and continuous improvement.

About the Role

Key Responsibilities
- Provide front desk reception duties, including greeting patients, answering calls, and responding to inquiries.
- Schedule and manage appointments for multiple healthcare providers.
- Process and manage specialist referrals, including booking and patient communication.
- Handle incoming mail, faxes, prescriptions, and other documentation.
- Maintain accuracy and confidentiality in electronic medical records (EMR) systems (Telus PS Suites experience required).
- Support team meetings by organizing agendas, recording minutes, and distributing materials.
- Collaborate with the clinical and administrative team to ensure smooth daily operations.
- Assist the Business Operations Manager with additional tasks as assigned.
- Ensure infection control and safety standards are met within the clinic.

Required Qualifications
- **Minimum 2 years of receptionist/administrative experience in a medical office (required).**:

- Proficiency in **Telus PS Suites EMR**.
- Demonstrated experience scheduling for multiple providers in a fast-paced medical setting.
- Strong computer skills: Microsoft Office (Word, Excel, Outlook) and general office software.
- Exceptional communication, organizational, and problem-solving skills.
- Ability to work both independently and as part of a team in a dynamic healthcare environment.
- Current immunization record, Accessibility Training, WHMIS, and Mask Fit testing (provided if not in place).
- Vulnerable sector police clearance (required).
- Reliable transportation to the Horseshoe Valley clinic location.

What We Offer
- Competitive salary: $42,519 per year
- Comprehensive benefits package (after 3-month probation)
- Pension plan
- Paid vacation based on experience/education
- Casual dress and supportive team environment
- On-site parking
- Wellness program and staff events

**Commitment to Equity**

The Huronia NPLC is committed to an inclusive, barrier-free selection process. If contacted for an interview, please notify the Business Operations Manager of any accommodations required. All information received will be handled confidentially.

**How to Apply**: Please submit your resume and cover letter detailing your medical office experience.

**Job Types**: Full-time, Permanent

Pay: $42,519.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home

Ability to commute/relocate:

- Oro-Medonte, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Medical office: 2 years (required)

**Language**:

- English (required)

Work Location: In person