Bookkeeper

**Mission**:
**Competition Info**:
Calendar: 10 Month Traditional Calendar

**Salary**: Staff Association Grade D, $24.27 - $31.82/hour

FTE: 0.4286 FTE, 15 hours per week

**This postion will be supporting two schools: Catherine Nichols Gunn School and Sir John A. Macdonald School**

**Additional Information**:
Shared position with CN Gunn (5 hours per week) and SJAM (10 hours a week). Supporting the E-Secretary with monthly reports and bank reconciliation.

**Position Description**:
**Responsibilities**

The Bookkeeper is expected to fulfil any of the following functions, however, responsibilities and assignments may vary from one location to another:
1. Maintaining school or Department financial records and assisting with annual budget preparation:

- Assists the Principal, Department Manager or Business Manager in preparing the school/department budget, provides pertinent financial data to stakeholders, and may make recommendations in setting budget priorities;
- Monitors spending and provides reports,
- Prepares journal entries and requests budget transfers as necessary;
- Confirms the accuracy and timeliness of monthly financial reports,
- Maintains records of school/ project expenditures and revenues for the decentralized and school generated funds;
- In a school based position, provides input in the development of procedures for school opening and closing as requested.

2. Receiving, recording and depositing all cash and other negotiable items:

- Responsible for the intake of funds from cash, cheque and credit cards; issues receipts, prepares and processes bank deposits;
- Performs bank reconciliations in a timely manner and records deposits in appropriate general ledger accounts;
- Monitors bank account levels and makes recommendation concerning school investments;
- Maintains control of petty cash funds, disburses cash and issues cheques in payment of expenditures;
- Responsible for the collection of accounts and NSF cheques;
- The collection/refunding of school and non-school based fees;
- Oversees the assignment of locks and lockers;
- Responsible for the inventory of Purchase Cards (PC’s).
- In a school setting is responsible for the distribution of keys, bus passes, parking assignments, and other related items. Oversees the assignment of locks and lockers and coordinates text book rentals.

3. Assists the Principal, Department Manager and/or Business Manager in the following areas concerning goods and services procurement, distribution and receipt:

- The preparation of purchase requisitions and disbursement vouchers for supplies, equipment and services, and ensures the accurate maintenance of files of requisitions and purchase orders;
- The receipt, verification and distribution of incoming supplies and equipment and verification of suppliers’ invoices for payment;
- Maintenance of an inventory of equipment and makes recommendations for repair/ replacement, and surpluses equipment as required;
- Preparing directive to invoice for services related to projects and memoranda of understanding and student accounts.

4. Remaining current with respect to CBE administrative regulations and practices as they pertain to finances and purchasing, advising school administration, as appropriate.

**Qualifications**

Education and Experience
- High school completion combined with courses (including an accounting or bookkeeping course) towards an office administration and/or accounting certificate from a recognized post-secondary institution.
- Two years of related office experience with specific budgetary/ accounting or bookkeeping experience is required.
- Completion of a one year certificate in accounting/ bookkeeping combined with six months of related experience is an alternative.

Demonstrated Skills and Competencies
- Demonstrated experience with accounting and management software is required.
- Demonstrated integrity and trustworthiness are required.
- The ability to work independently, multi-task, relate positively to students, staff and parents and suppliers is necessary.
- Well-developed communication and organizational skills are required.
- Must be able to deal with constant interruptions.
- Personal suitability.

**Conditions of Employment**:
**Police Information Clearance**:Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

**Be Part of Our Success**:
A career with the CBE offers incredible opportunities, rewards and supports.

**Land Acknowledgement**:
The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action fo