Bid Coordinator

7 days ago

Vaughan, Canada White Cap Full time

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

**Job Summary**

Aid in the development and preparation of proposals, prequalification’s, and other bid documentation for customer opportunities. Ensuring proposal documents meet requirements and ensure consistency, formats, and overall high standard of quality in compliance with Company’s policy and procedures, and any applicable regulations.

**Major Tasks, Responsibilities and Key Accountabilities**
- Administration of project Opportunity files for a district
- Prequalify and organize project information collected through construction industry database i.e. CMD, BC BID, Cool Net
- Participate in weekly sales meetings. Maintain the bid/tender filing/storage/archiving system and prepare weekly reporting for District Sales Managers
- Update master project file with sales meeting notes and project updates. Manage bid document circulation process
- Consult with vendor representatives for SPD, project pricing or inclusion /insertion of vendor equals on specifications
- Obtain necessary reviews and approvals of bidder exceptions, bid evaluations, source selection recommendations, Subcontractor list, and change orders prior to execution
- Review project schedules and ensure on-time bid and tender submittals
- Review customer and project requirements with District Sales Managers / Outside Sales Reps / Category Managers to determine proper information for tender
- Ensure the smooth management and response to Request for Tenders (RFT) & Request for Proposals (RFT) issued by prospective clients and projects within the scope of White Cap Canada

**Nature and Scope**
- Refers complex, unusual problems to supervisor.
- Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
- None.

**Work Environment**
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
- Typically requires overnight travel less than 10% of the time.

**Education and Experience**

HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

**Preferred Qualifications**
- Minimum 1 year to 3 years of experience
- Commercial Construction industry Preferred
- Diploma in Architectural or Civil Construction Technologies Preferred
- Understanding of Commercial construction and Constructions Specifications Institute (CSI's) Div. 3 Concrete Div.7 Thermal and moisture Protection
- Knowledge of Microsoft Office Excel - spreadsheets, SXe Enterprise, Construct Connect data base preferably

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

**Functional Area** Sales

**Recruiter** Moore-Bellerande, Jefferson

**Req ID** WCJR-008395

  • Bid Board Coordinator

    1 week ago

    Vaughan, Canada Price Industries Limited Full time

    **What You Can Expect**: - Health and Dental - Employees and their families enjoy paid benefits covering an extensive list of medical and dental expenses and services. - Telus Health Virtual Care - All employees and their families have free access to top medical professionals when they need advice or a second opinion. - Employee and Family Assistance...

  • Bids & Tender Coordinator

    7 days ago

    Vaughan, Canada Ambient Mechanical Ltd Full time

    Servicing the GTA since 1982, we've grown from a family-run business into a team of over 100 certified HVAC and controls technicians, pipefitters, electricians, salespeople, in-house design engineers, and customer service representatives. Ambient Mechanical is committed to providing exceptional heating and cooling, ventilation, preventative HVAC maintenance,...

  • Roadworks Coordinator

    5 days ago

    Vaughan, Canada TACC Construction Ltd Full time

    **Roadworks Coordinator** TACC Construction Ltd. - Vaughan, ON Full-time, Permanent TACC Construction is one of the largest leaders in the municipal infrastructure sector, servicing Southern Ontario for over 45 years in Earthworks, Underground and Road Building. Our level of professionalism and diligence has earned us the reputation as prominent leaders...

  • Pursuits Coordinator

    1 week ago

    Vaughan, Canada Plan Group Full time

    As a leading mechanical, electrical and technology contractor, Plan Group is involved in numerous large scale complex construction projects. We are looking to grow our Pursuits Team with the addition of a highly motivated and experienced coordinator to provide high level support in the pursuit of new business opportunities. As Pursuits Coordinator you will...

  • Administrative Coordinator

    5 days ago

    Vaughan, Canada The Group Master Full time

    **Master, for over 70 years** We lead in HVAC-R and have been recognized among Canada's best-managed companies since 2010. As the foremost private HVAC-R distributor in the nation, we have over 1,600 active employees across 55+ branches, 4 distribution centers, spanning from British Columbia to the Atlantic provinces, and nearly 30 branches in the United...

  • Coordinator/Sales

    2 days ago

    Vaughan, Ontario, Canada Foam Expert Group Full time

    Job OverviewWe are seeking an energetic and detail-oriented Coordinator/Sales professional to join our dynamic team We are a growing insulation and fireproofing company servicing projects across Ontario. We are looking for a motivated and organized Coordinator / Sales Assistant to join our team. This is a great entry-level opportunity with room to grow, and...

  • Proposals Coordinator

    5 days ago

    Vaughan, Canada Trace Consulting Group Full time

    Proposals Coordinator A Proposals Coordinator is a professional responsible for overseeing the development, management, and submission of proposals, often within a business, government contracting, or competitive bidding context. They play a critical role in ensuring that proposals are well - organized, compelling, compliant, and submitted on time. A...

  • Bid Management Specialist

    5 days ago

    Vaughan, Canada AECOM Full time

    Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s...

  • Junior Estimator

    3 days ago

    Vaughan, Canada Steelcon Group of Companies Full time

    **ESTIMATOR - STRUCTURAL STEEL & MISCELLANEOUS METALS** **Drive, Grow, Excel** At Steelcon, we don’t just build steel structures; we’re shaping the future of the structural steel industry. As a trusted structural steel partner, we’re committed to excellence, innovation, and the growth of our people. We’re looking for an ambitious Estimator to join...

  • Proposals Specialist

    6 days ago

    Vaughan, Canada Plan Group Full time

    Do you enjoy the challenge of putting together pieces of a puzzle and creating a winning strategy? Want to play an active role in business development and the growth of the organization? Are you a team player who likes managing the process while developing engaging and thorough content? We want to hear from you.  We are looking for a Proposal...