Proposals Coordinator

Proposals Coordinator

A Proposals Coordinator is a professional responsible for overseeing the development, management, and submission of proposals, often within a business, government contracting, or competitive bidding context. They play a critical role in ensuring that proposals are well
- organized, compelling, compliant, and submitted on time.

A Proposals Coordinator is tasked with leading the process of creating, organizing, and submitting proposals to secure contracts, projects, or grants. They work closely with cross-functional teams to ensure that the proposals meet all requirements and are presented effectively to increase the chances of winning business opportunities.

**Key Responsibilities**:

- **Compliance and Quality Control**:Ensure that the proposal adheres to all guidelines, specifications, and requirements provided by the requesting organization (e.g., government agency or client), and conduct rigorous quality control checks.
- **Content Management**:Maintain a centralized repository of proposal content, including templates, boilerplate text, case studies, and other relevant materials.
- **Scheduling**:Establish and manage the proposal schedule, including deadlines for drafts, reviews, and the final submission.
- **Editing and Proofreading**:Oversee the editing and proofreading process to ensure the final document is error-free, well-written, and presents a cohesive message.
- **Visual Elements**:Include graphics, charts, and other visual elements in the proposal to enhance its visual appeal and convey information effectively.
- **Cost Estimation**:Collaborate with financial experts to develop accurate cost estimates and pricing for the proposal when necessary.
- **Coordination**:Facilitate communication and collaboration among team members involved in the proposal development process, ensuring clarity regarding their roles and responsibilities.
- **Submission**:Manage the final submission process, ensuring that all required documents and materials are submitted accurately and on time.
- **Evaluation**:After submission, participate in the post-submission evaluation process, including presentations, negotiations, or follow-up activities.

**Qualifications**:

- A post-graduate degree in a relevant field, such as business, marketing, or communications, is preferred.
- Strong organizational and project management skills are essential
- .Excellent written and verbal communication skills.
- Familiarity with proposal management software or Customer Relationship Management (CRM) systems is a plus.

**Key Competencies**:

- Project management and organizational skills
- Attention to detail
- Effective communication and teamwork
- Analytical and research skills
- Adaptability and the ability to work under pressure
- Time management and multitasking
- Compliance and quality control expertise.

**What we offer**:

- Competitive salary with performance-based increases
- Bonuses based on performance
- Full health and dental program
- Short day Fridays all year long
- Company-sponsored social events/trips within or out of the country
- Company-sponsored educational courses hosted by third parties
- In-house training
- Paid mileage for travel to anywhere work-related
- Flexible and hybrid work hours

Our firm culture is based on trust. We do not micromanage, and we expect our employees as professionals to be responsible for their agenda and timing. We are flexible in all aspects of our work and schedules within reason. We believe in a work-life balance and strive to create a work environment that fosters creativity.