Leasing and Marketing Coordinator

**Leasing & Marketing Coordinator**
**Jawl Properties Ltd.**

**Company Background**

Jawl Properties is Victoria‘s largest developer, owner and manager of commercial real estate with extensive experience in the office, retail, light industrial and residential sectors. We have been an active participant in Victoria for over 50 years and aim to provide our clients with market-leading accommodations through responsive management services and a long-term commitment to high quality construction and maintenance practices. Jawl Properties owns and manages approximately 2 million square feet of office, residential, retail, and industrial premises and has a number of planned projects in its development pipeline. We are committed to making meaningful contributions to our community and embracing socially and environmentally responsible business practices. Within our own business, we foster a respectful, supportive, and collegial working environment.

**The Position**

Jawl Properties is seeking to hire a self-motivated individual in a leasing and marketing administration role to join our team in Victoria, BC. The key responsibilities of the Leasing & Marketing Coordinator position include:

- Overseeing data management by creating, updating, and maintaining various databases, trackers, spreadsheets and a customer relationship management system in order to record critical information pertaining to lease agreements, vacancies and overall portfolio management.
- Providing excellent customer service to new and existing tenants and follow-up for key information relating to compliance to lease requirements.
- Assisting in the coordination, execution and distribution of legal documents including leases, licenses and other contracts.
- Generating reports on both a regular and ad hoc basis (such as status reports and vacancy activity reports), conducting preliminary analysis of issues and trends, and providing feedback to lease managers and the broader team.
- Providing information and input for responses to requests for proposals and assembling background information as requested by lease managers.
- Preparing purchase orders and work orders based on approved quotes and negotiated terms.
- Liaising with tenants, prospective tenants, administrators and commercial realtors to gather and provide information.
- Supporting the leasing, marketing and broader corporate team with planning, implementing and monitoring marketing campaigns.
- Maintaining corporate and project specific websites including carrying out updates and uploading property brochures.
- Evaluating campaign and website data (SEO, analytics, etc.) and creating reports on key metrics in order to monitor and improve upon campaign efficiency and analyze trends.
- Scheduling, organizing and coordinating special events and meetings including the preparation and distribution of invitations and materials, organizing venues, catering, services, etc.
- Aiding in monitoring and researching industry trends and undertaking special research projects on an as needed basis.
- Supporting the coordination of exterior and interior building and tenant signage.
- Other duties, responsibilities, tasks and special projects will be required based on organizational need.
- The position includes close communication and collaboration with our leasing, administration and operations teams.
- This position requires an adaptable individual able to manage shifting priorities and varied tasks with time sensitive deadlines. It will also require an effective communicator and problem-solver who enjoys working independently as well as collaborating with others in our fast-paced organization.

**Education, Skills & Experience**
- Post-secondary degree or certificate in commerce, business administration, communications or related field. Specialization in real estate or marketing considered an asset but not required.
- Strong commitment to delivering outstanding customer service outcomes.
- Excellent written and oral communications skills.
- Preference may be given to those with demonstrated experience in real estate.
- Strong analytical and research skills and the ability to find and implement creative and practical solutions to problems.
- Knowledge and understanding of business tools, templates and processes to support real estate leasing and marketing administration functions.
- Demonstrated ability to work positively and collaboratively in a team environment.
- Ability to demonstrate initiative, to work independently and to work well under pressure.

**Nice to Have skills**:

- Experience in marketing, photography, graphic design, and website management or development.
- Experience with Adobe Creative Suite or similar products.
- Experience with financial analysis.
- Experience with legal contracts.

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Only those individuals who are selected to continue to the next phase of our recruitment process will be contacted.

Jawl Properties will be offering a competitive compensation and benefits