Commercial Lease Administrator

**Commercial Lease Administrator**

**Location**: Victoria

**Job Type**: Full-Time
**Reports To**: Sr. Commercial Property Manager

**Salary Range: $80,000 - $85,000**

Are you highly organized, detail-driven, and passionate about supporting commercial real estate operations? We’re looking for a **Commercial Lease Administrator** to join our team and play a key role in ensuring the accuracy, compliance, and efficiency of our commercial leasing portfolio.

In this role, you will be the backbone of our lease administration function—maintaining essential documentation, coordinating with multiple departments, and ensuring lease data is precise and up to date. If you thrive in a fast-paced environment and enjoy working with property managers, leasing teams, and accountants, this is an excellent opportunity to grow your career in commercial real estate.

**Why Join Us?**
- Opportunity to work with a respected commercial real estate portfolio
- Collaborative and supportive team environment
- Professional growth and advancement opportunities
- Competitive compensation and benefits package

**What You’ll Do**
- Process commercial lease agreements, amendments, renewals, and related documents with accuracy and attention to detail, ensuring compliance with legal and financial requirements.
- Review and interpret lease terms and conditions to confirm alignment with internal guidelines and operational standards.
- Maintain a comprehensive and current lease database, tracking key lease dates, rent escalations, critical clauses, and other essential data.
- Act as a primary liaison between property managers and accounting teams to resolve inquiries and provide lease-related information.
- Partner with the accounting department to support timely, accurate rental payments and financial obligations.
- Prepare and distribute lease-related documents, including invoices, operating expense reconciliations, and tenant communications.
- Prepare and send annual CAM reconciliation packages to tenants.
- Conduct periodic audits of lease data to identify discrepancies and ensure data integrity.
- Assist in the preparation and review of lease abstracts, reports, and summaries for internal and external stakeholders.
- Communicate and collaborate effectively with Leasing and Property Management departments.
- Coordinate, review, and track documentation requiring signatures.
- Manage RealPage tasks, including Lease Entry, Modifications, Terminations, Remeasures, Assignments, Data Maintenance, Month-End tasks, and generating reports.
- Support the monitoring and follow-up of tenant arrears in collaboration with Property Management and Accounting teams.

**What You Bring**
- Degree or Diploma in Business Administration, Real Estate, or a related field (preferred).
- Previous experience as a Lease Administrator or in a similar commercial real estate role.
- Strong understanding of commercial real estate leasing practices, terminology, and documentation.
- Proficiency with property management and lease administration software.
- Exceptional organizational skills, a keen eye for detail, and the ability to prioritize multiple deadlines.
- Clear, professional written and verbal communication skills.
- Strong proficiency in Microsoft Office (Excel, Word, Outlook).
- Ability to thrive both independently and as part of a collaborative team in a dynamic environment.
- High level of integrity, confidentiality, and professionalism when handling sensitive tenant and lease information.
- A valid driver's license and vehicle.
- Demonstrated reliability in supporting after-hours needs, including participation in a rotational on-call schedule.

Pay: $80,000.00-$85,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Ability to commute/relocate:

- Victoria, BC V8V 3K2: reliably commute or plan to relocate before starting work (required)

Work Location: In person