Administrative Assistant

2 weeks ago

Thunder Bay, Canada Clow Darling Limited Full time

As an Administrative Assistant with Clow Darling, you will provide administrative support to all of our departments but will have a main department to look after. Responsibilities include, but are not limited to:

- Receives and assesses incoming calls and expedites the required action by transferring calls, taking and relaying messages or contacting the appropriate service(s).
- Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicating their individual, group and company-wide activities
- Prepare invoices and review technicians’ timesheets
- Prepare quotes efficiently and professionally
- Prepare weekly job schedules for technicians
- Strong ability to multitask, prioritize, and meet tight deadlines
- Coordinate special activities and liaison functions for assigned team members such as travel arrangements
- As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables
- Establish and maintain appropriate filing systems, both manual and electronic.
- Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments
- Create, update and maintain departmental databases when appropriate
- Issue purchase orders with high attention to detail
- Must be willing and able to take initiative when needed
- Must be able to work with mínimal supervision
- Ability to perform effectively under pressure in a dynamic and fast-paced environment

**Qualifications**

Minimum Requirements include:

- High school diploma or equivalent from an accredited institution
- Three to five years in an administrative support role in an office environment
- Advanced knowledge of Microsoft Office
- Strong communication skills to work with technicians and ability to work well with the public
- Demonstrate strong attention to detail and proof reading abilities
- Familiarity with a computerized accounting/dispatch system would be considered an asset
- This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._

We value your interest in this opportunity, however, only those applicants selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

COVID-19 considerations:
This office is Mask friendly

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (preferred)
- Customer service: 1 year (preferred)

Work Location: One location

  • Administrative Assistant

    6 days ago

    Thunder Bay, Canada Wesway Full time

    _Wesway is growing. Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant - #NU-23-2024** **Permanent Full Time Position...

  • Administrative Assistant

    3 hours ago

    Thunder Bay, Canada Crossroads Centre Inc. Full time

    **Administrative Assistant - **Permanent Part-Time** Under the direction of the Executive Director, the Administrative Assistant will fulfill clerical, administrative and human resource responsibilities to ensure efficient operations of the program. The Administrative Assistant will also act as the assistant to the Executive Director and provide...

  • Administrative Assistant

    4 days ago

    Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time administrative assistant will assist with a variety of duties to include assisting on preparing reports, searching/preparing files, and general administrative duties as required. Schedule: - 8 hour shift - Day shift Work Location: One location

  • Administrative Assistant

    1 week ago

    Thunder Bay, Canada Lakehead University Full time

    Athletics- - Thunder Bay- - Full-time- - Permanent- - **Overview**: This role reports to the Athletics Director and supports the overall management of the Athletics department and student athletes. **Responsibilities**: Executive Assistant to Athletics Director - Manages the day-to-day operational and administrative activities of the Director by organizing...

  • Administrative Assistant

    1 week ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    Are you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...

  • Administrative Assistant

    6 days ago

    Thunder Bay, Canada YES Employment Services Full time

    **Summary**: Under the supervision of the Service Delivery Manager, the Administrative Assistant is an integral part of the team as the first point of contact for the client. It is imperative that each and every client is greeted by a friendly and knowledgeable Administrative Assistant. The Administrative Assistant’s duties include offering administrative...

  • Administrative Assistant

    6 days ago

    Thunder Bay, Canada Lakehead University Full time

    Business Administration - Thunder Bay - Full-time - Permanent **Overview**: **Responsibilities**: Deans Office Support - 30% Provide confidential administrative support acting as the first point of contact to the Dean regarding policies, procedures, regulations, protocols and with a high volume of inquiries. Process cheque requisitions, invoices, credit...

  • Administrative Assistant

    6 days ago

    Thunder Bay, Canada NorthStream Safety & Rehab Full time

    **Company Information** NorthStream Safety & Rehab is dedicated to creating safer, stronger workforces through a comprehensive range of services. Established in 2016, we are a proud woman-owned business based in Northern Ontario, serving clients across North America. Our services include occupational and medical assessments, pre-employment evaluations, and...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Ontario, Canada Appraisal Group (Thunder Bay) Inc. Full time $40,000 - $60,000 per year

    Job Description: The full-time administrative assistant will assist our expanding team with a variety of duties to include assisting with researching and preparing files, and general administrative duties as required.General Qualifications: The successful candidate will have good typing and computer skills, excellent verbal and written communication skills,...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Home and Community Care Support Services North West Full time

    _CARE AND BE CARED FOR - THIS IS YOUR HOME_ **Are you an experienced administrative professional that drives effectiveness, efficiency and smooth coordination? Do you have experience with issues management and carrying out complex administration operations? Are you passionate about exceptional health care and driven by a desire to help others?** If so,...