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Administrative Assistant

2 weeks ago

Calgary, Canada Big Brands Inc Full time

Are you ready to dive into a role that offers exposure to every facet of our business? Big Brands Inc. is seeking an Administrative Assistant who will work directly with George, our CEO, supporting new business development, managing relationships with major brands, and learning the ins and outs of the wholesale distribution industry.

**Who We Are**:
Big Brands Inc. supplies retailers with high-quality trial and travel-sized products. We specialize in building partnerships with both well-known and emerging brands to deliver convenience and quality to our retail partners. As our Administrative Assistant, you’ll gain an in-depth understanding of how we operate, who our clients are, and how we position ourselves as a valuable partner in the market.

**The Role (How You Matter)**:
As an Administrative Assistant, you’ll be more than just a support role; you’ll be a key player in our business’s growth and brand management. You’ll manage day-to-day administrative tasks, work closely with major brand partners, assist in new product listings, and learn firsthand from sales meetings. Your work will help ensure smooth operations, deliver exceptional client experiences, and contribute to Big Brands’ overall growth.

**What You'll Do**:

- **Assist in New Business Development**: Support George in meetings, handle communications with new and existing brand partners, and help prepare materials that highlight Big Brands’ strengths.
- **Manage Key Relationships**: Coordinate with vendor partners, major retail clients, and internal sales teams to foster positive, ongoing relationships.
- **Create Presentations and Client Touchpoints**: Assist in creating presentations, sell sheets, and creative materials that bring Big Brands’ message to life.
- **Product Listings**: Manage new product listings in various systems and portals, ensuring accuracy and consistency across platforms.
- **Client Needs and Sales Meetings**: Attend sales meetings with George and our reps to understand client needs, requirements, and deal specifics, helping prepare and organize necessary documentation.
- **Day-to-Day Administrative Tasks**: Manage calendar scheduling, handle correspondence, organize meetings, and ensure smooth daily operations.

**What We’re Looking For**:

- **Proactive and Organized**: Ability to handle multiple tasks, prioritize effectively, and stay on top of details.
- **Strong Communicator**: Excellent verbal and written communication skills, with the ability to interact professionally with clients and partners.
- **Detail-Oriented**: Capable of ensuring accuracy in presentations, documents, and product listings.
- **Team Player**: Able to collaborate effectively with various departments and work well under the guidance of the CEO.
- **Tech-Savvy**: Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel; experience with listing portals is a plus.

**Why You’ll Love Working Here**:

- **Hands-On Learning**: Direct exposure to business development, client relations, and high-level decision-making alongside our CEO.
- **Collaborative Environment**: Be part of a small, dynamic team where your contributions are valued.
- **Growth Opportunities**: Develop a deep understanding of our industry, customer base, and vendor partnerships—equipping you for future career advancement.

**Qualifications**
- Minimum of 2 years in administrative, executive assistant, or support role, preferably within a sales, marketing, or business development environment.

**Job Types**: Full-time, Permanent

Pay: From $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)
- Microsoft Office: 5 years (preferred)

Work Location: In person